Administrative Services Officer 4

State of Nevada•Carson City, NV

11h•Onsite

About The Position

The Nevada Department of Transportation’s Administrative Services Division is hiring an Administrative Services Officer 4 in Carson City, Nevada. The position provides management, program oversight, and compliance administration across the division, ensuring effective and efficient operations and adherence to federal and state rules, regulations, policies, and procedures. It provides administrative direction to the deputy chief and assistant chiefs to coordinate activities in support of NDOT’s mission, goals, and objectives, and supports the Director’s Office on complex issues involving all sections. The position is on-site and does not offer remote work. Applicants must be authorized to work for any employer in the United States; visa sponsorship is not available. Administrative Services Officers serve as business managers for a department, large division, or major program area, with responsibility for accounting, budgeting, and fiscal management. Other responsibilities may include planning, organizing, coordinating, and supervising work across business functions such as procurement, contracts, human resources, information technology, facilities, fleet operations, and office support services. At this level, incumbents serve under general administrative direction as the director of administrative or support services for a large, complex department. They have substantial authority to make and implement independent decisions, provide high-level administrative advice, and may oversee lower-level Administrative Services Officers and other staff. The successful candidate will formulate and monitor budgets, oversee accounting and fiscal controls, address operational and fiscal management issues, ensure compliance, maintain records, coordinate capital improvement projects, and manage programs and staff. The statewide class specification duties may not fully correspond to the specific duties of this position.

Requirements

Bachelor’s degree from an accredited college or university in business administration, accounting, finance, or a related field, and seven years of professional experience in agency budget formulation, development and analysis; fiscal management; and management of multiple business operations, including two years equivalent to an Administrative Services Officer III in Nevada State service; or an equivalent combination of education and experience.
Working knowledge of department funding sources and fiscal policies and procedures; governmental auditing principles and practices; organizational planning, budgeting, governmental accounting, fiscal forecasting, contracting, purchasing, inventory control, data processing, and other business management areas.
Ability to negotiate solutions where competing interests and conflicting opinions exist; direct agency budget, fiscal control, and business operations; make independent decisions involving advanced fiscal management and budgeting knowledge; advise management on critical program areas; supervise and evaluate staff; develop long-range plans and innovative solutions; and coordinate multiple programs and activities.
Skill in planning, organizing, and managing broad and complex programs.
Must be authorized to work for any employer in the United States; the employer cannot sponsor or take over sponsorship of an employment visa.
Ability to work on-site; remote work is not offered.

Responsibilities

Formulate, develop, and monitor comprehensive agency or program budgets; research proposed purchases, expenditures, and contracts; prepare and present budget justifications; compare expenditures with spending authority; approve transactions; and forecast revenue and expenditures.
Plan, organize, and oversee accounting functions, including policies and procedures for collecting and disbursing funds, internal controls, reporting processes, financial reporting, automated records systems, and support for auditors.
Coordinate with state, federal, local, regulatory, vendor, contractor, and community representatives to share information, resolve problems, and represent management interests.
Analyze and resolve operational and fiscal management problems; review financial reports, budgets, contracts, leases, and other documents; identify trends and problems; develop solutions; and advise management on alternatives.
Research and interpret documentation to determine applicable precedents, regulations, and administrative guidelines.
Oversee budget, fiscal management, and other assigned activities to ensure compliance with laws, regulations, policies, administrative guidelines, and standards.
Oversee preparation and maintenance of records for budgeting, accounting, fiscal management, and other assigned areas; develop retention schedules and policies consistent with legal and state requirements.
Identify, plan, and coordinate capital improvement projects; develop specifications; evaluate bids; present project proposals and status reports; and monitor construction and repair activities.
Plan, organize, and manage assigned programs; establish goals and objectives; evaluate outcomes and effectiveness; propose improvements; and develop solutions to operational problems.
Train, supervise, and evaluate personnel as assigned, potentially including lower-level Administrative Services Officers and professional, technical, and support staff.
Provide administrative direction to the deputy chief and assistant chiefs and administrative support to the Director’s Office on complex issues.