Administrative Officer 2

Commonwealth of Pennsylvania • Dauphin County, PA

2d • Hybrid

About The Position

The Administrative Officer 2 role with the Executive Offices supports technology and fiscal efforts across the Commonwealth. The position reviews, plans, and guides financial processes that support information technology needs, using financial analysis, communication with agency partners, and recommendations to support decision making and responsible resource use.

The role examines financial data and develops projections for technology budget planning; prepares and analyzes reports on fund balances, appropriations, and financial obligations; tracks IT spending plans for compliance with fiscal controls; reviews solution proposals and validates cost coding; coordinates approvals; reviews, approves, and reconciles IT invoices; and recommends and coordinates funding adjustments through the appropriate fiscal offices.

This is a full-time position with work hours of 8:00 AM to 4:00 PM, Monday through Friday, with a 30-minute lunch. Hours are negotiable. Part-time telework of up to three days per week may be available, subject to having a securely configured high-speed internet connection and working from an approved location in Pennsylvania. Employees unable to telework may report to the headquarters office in Harrisburg. Telework availability may change.

Requirements

• One year as an Administrative Officer 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or three years of progressively responsible and varied office management or staff work, including personnel management, budgeting, or procurement experience, and a bachelor's degree; or an equivalent combination of experience and training.
• At least one year of experience collecting, analyzing, and summarizing financial data related to goods and services for inclusion in organizational budget requests.
• At least one year of experience reviewing vendor invoices and resolving discrepancies.
• Ability to adhere to the values and ethics of the Office of Administration Employment Banking and Revenue IT Delivery Center.
• Ability to work with professionalism, discretion, and a good work ethic.
• Solid written and verbal communication skills.
• Initiative and problem-solving skills.
• Ability to perform essential job functions.

Responsibilities

• Examine financial data, develop projections, and summarize information for technology budget planning.
• Prepare and analyze reports on fund balances, appropriations, and financial obligations to guide recommendations.
• Interpret and track IT spending plans to ensure compliance with fiscal controls.
• Conduct fiscal reviews of solution proposals, validate cost coding, and coordinate approval processes.
• Review, approve, and reconcile IT invoices to support accurate spending.
• Recommend and coordinate funding adjustments through the appropriate fiscal offices.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level