Administrative Services Officer 1

State of Nevada•Northern Nevada, NV

19h

About The Position

The Nevada Health Authority is recruiting for an Administrative Services Officer I within the Federal Reporting Unit. The Administrative Services Officer I plays a key role in ensuring the accuracy, timeliness, and compliance of all federal reporting requirements for the agency. This position performs detailed reviews, prepares and certifies federal reports, oversees federal draws, and serves as the primary liaison with federal partners. The role also manages the agency’s time-tracking processes and ensures cost pools are properly established and maintained. In addition, this position provides direct supervision to three staff members, two Management Analyst II and Accountant Technician II. The role requires strong analytical skills, a high level of attention to detail, and the ability to communicate clearly and professionally with internal and external stakeholders. Administrative Services Officers function as business managers for a department, large division or major program area, with responsibility for accounting, budgeting and fiscal management. Additional responsibilities are varied and include planning, organizing, coordinating and supervising work in two or more business functions such as purchasing and warehouse operations; contracts and leases; human resources; Information Technology; buildings and grounds maintenance; facilities management and construction; food and laundry services; investments; vehicle utilization and maintenance; and/or communication equipment and office support services.

Requirements

Bachelor's degree from an accredited college or university in business administration, accounting, finance or related field and three years of professional experience including two years of responsibility for major business operations/functions such as grants administration, contract and lease administration, purchasing and warehouse operations, human resources, Information Technology or facilities maintenance and construction; and one year of experience formulating, developing and analyzing program or agency budgets and/or conducting statistical/economic data collection, analysis and research involving the application of advanced statistical, mathematical and economic principles and research modeling
One year of experience as a Budget Analyst II or Economist II in Nevada State service performing duties as described above
Two years of experience as a Management Analyst II in Nevada State service performing duties as described above
An equivalent combination of education and experience as described above
Strong analytical skills
High level of attention to detail
Ability to communicate clearly and professionally with internal and external stakeholders
General knowledge of budgeting principles and practices
General knowledge of accounting principles and practices
Ability to read and interpret financial documents such as statements, budgets, contracts and reports related to business processes
Ability to read, interpret and apply rules, regulations and statutes to determine and ensure compliance and provide direction to management and staff
Ability to write clear and concise policies, procedures, reports and justifications using correct English grammar, vocabulary, spelling and punctuation
Ability to communicate orally to instruct, advise or persuade management, staff and others regarding budget requests, policy interpretation, fiscal status and business operations
Ability to train, supervise and evaluate the performance of assigned personnel
Ability to establish and maintain cooperative and effective working relationships with management, staff, vendors, auditors and the public
Ability to research, organize and analyze data related to budget, fiscal management and business operations
Ability to operate a personal computer including spreadsheet, database and word processing software
Ability to identify and resolve operating and fiscal management problems
Ability to analyze data and formulate logical conclusions and recommendations
Ability to exchange ideas, information and opinions with others to define problems, concerns and objectives related to budget, finance, administration and internal controls
Skill in mathematical calculations and computer applications sufficient to develop complex financial and statistical models, prepare financial reports, make fiscal projections and analyze fiscal data

Responsibilities

Plays a key role in ensuring the accuracy, timeliness, and compliance of all federal reporting requirements for the agency.
Performs detailed reviews, prepares and certifies federal reports, oversees federal draws, and serves as the primary liaison with federal partners.
Manages the agency’s time-tracking processes and ensures cost pools are properly established and maintained.
Provides direct supervision to three staff members, two Management Analyst II and Accountant Technician II.
Formulates, develops and monitors comprehensive agency and/or program budgets.
Researches and compiles information regarding proposed purchases, expenditures and contracts.
Prepares and presents oral and written justifications for budget proposals.
Compares expenditures against spending authority.
Approves transactions.
Develops revenue and expenditure forecasts by analyzing historical fiscal data and trends and assessing program needs.
Plans, organizes and oversees agency/program accounting functions.
Develops, implements and revises policies and procedures related to the collection and disbursement of funds.
Establishes and monitors internal control procedures and reporting processes.
Oversees the development and enhancement of automated systems used to maintain records and generate reports.
Prepares, reviews and distributes financial reports to management and external agencies.
Assists internal and external auditors by providing requested information.
Works collaboratively with representatives of other State agencies, federal and local jurisdictions, regulatory agencies, vendors, contractors and others in the community to coordinate activities, provide and obtain information, resolve problems, and represent the interests of management.
Analyzes and resolves operating and fiscal management problems.
Prepares, reviews and evaluates a variety of materials including financial reports, budget status reports, contracts, leases and other documents in order to identify problems and trends, develop solutions, and advise management on alternative courses of action.
Researches and interprets documentation related to assigned functions to determine applicable precedents, regulations and/or administrative guidelines.
Oversees activities related to budget, fiscal management and other assigned areas of responsibility to ensure compliance with applicable laws, regulations, policies, administrative guidelines and standards.
Oversees the preparation and maintenance of comprehensive records related to budget, accounting, fiscal management and other areas of responsibility.
Develops retention schedules and policies in accordance with legal requirements and State regulations.
Identifies, plans, and coordinates capital improvement projects.
Develops project specifications.
Evaluates bids.
Presents and defends project proposals and status reports.
Monitors construction and repair activities.
Plans, organizes and manages programs and activities in assigned areas of responsibility.
Develops and implements goals and objectives.
Reviews and evaluates outcomes and results.
Assesses program effectiveness and proposes enhancements to improve efficiency and effectiveness.
Develops innovative solutions to operational problems.
Trains, supervises and evaluates the performance of other personnel as assigned.
Performs related duties as assigned.