Administrative Services Manager, UW Real Estate

University of Washington • Seattle, WA

4d • $108,540 - $129,564

About The Position

Finance, Planning, and Budgeting (FPB) is hiring an Administrative Services Manager for its Chief Real Estate Development team. Reporting to the Assistant Vice President, Real Estate Development & Chief Real Estate Officer, this position provides leadership and operational direction for administrative, project coordination, and real estate services supporting the AVP’s office. It combines executive administration and high-level project support to help ensure the office operates efficiently and in alignment with University policies and strategic priorities.

The role supports strategic initiatives, coordinates administrative and HR-related processes in partnership with FPB HR and leadership, and provides administrative support to the Advisory Committee for Real Estate (ACRE) of the Board of Regents. It also provides project management support for high-level real estate projects, including attending project meetings on the AVP’s behalf when needed. The position manages day-to-day office operations in a dynamic, highly visible environment and coordinates work across offices, functions, and leadership roles in a matrixed environment.

The Real Estate Office is a central service organization responsible for advancing the University’s institutional goals through stewardship of owned and leased assets across its campuses, Washington State, the United States, and international locations, including the downtown Seattle Metropolitan Tract portfolio. The position is regular, 100% FTE, and listed as first shift. The pay range is $108,540 to $129,564 annually.

Requirements

• Bachelor’s degree in business administration, public administration, communications, management, or another field, and at least five years of progressively responsible administrative, executive support, project coordination, or office management experience; an equivalent combination of education and experience may substitute for the degree.
• Experience supporting senior-level leaders or executives in a complex professional environment.
• Direct experience with complex project coordination.
• Demonstrated ability to manage multiple priorities, deadlines, and confidential matters with professionalism and sound judgment.
• Experience coordinating meetings, projects, travel, correspondence, and administrative processes.
• Demonstrated ability to work effectively in a matrixed environment and collaborate across teams and departments.
• Strong written and verbal communication skills.
• Proficiency with standard office software and productivity tools, including word processing, spreadsheets, presentation tools, and calendar management systems.
• Experience working with diverse groups, stakeholders, and teams, with a collaborative, inclusive, and service-oriented leadership style and the ability to foster excellence, accountability, and teamwork.

Nice To Haves

• Experience in higher education, the private or public sector, or similarly complex institutional environments.
• Experience supporting real estate, facilities, capital projects, planning, or development functions.
• Experience coordinating Board, committee, or governance-level meetings and materials.
• Experience with HR coordination, including recruitment support, onboarding, performance review processes, or position management.
• Experience managing office budgets or cost centers.
• Experience with records retention, compliance, or administrative policy development.
• Experience supervising, mentoring, or coordinating the work of staff or contractors.
• Demonstrated ability to lead process improvement initiatives and improve operational efficiency.

Responsibilities

• Provide leadership and operational direction for administrative, project coordination, and real estate services supporting the Assistant Vice President, Real Estate Development & Chief Real Estate Officer.
• Support the AVP’s strategic initiatives and provide high-level project management support for real estate projects.
• Attend real estate project meetings on behalf of the AVP when the AVP is unavailable.
• Coordinate administrative and HR-related processes in partnership with FPB HR and leadership.
• Provide administrative support to the Advisory Committee for Real Estate (ACRE) of the Board of Regents.
• Manage day-to-day office operations and support management of the AVP Real Estate Development/CREO Office and cost center.
• Coordinate work across multiple offices, functions, teams, and leadership roles in a matrixed environment.
• Manage multiple complex projects while balancing competing priorities and deadlines.
• Remain composed and effective in stressful, urgent, or crisis situations.
• Coordinate executive and real estate project support (60%), office administration and operational support (30%), and ACRE administration (10%).

Benefits

• The University describes its benefits as outstanding and refers applicants to its staff benefits information page.
• Opportunities for professional growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager