Administrative Services Manager, UW Real Estate

University of Washington • Seattle, WA

2d • $108,540 - $129,564

About The Position

Finance, Planning, and Budgeting (FPB) is hiring an Administrative Services Manager to join its Chief Real Estate Development team. Reporting to the Assistant Vice President (AVP), Real Estate Development & Chief Real Estate Officer, this position provides leadership and operational direction for administrative, project coordination, and real estate services supporting the AVP. It combines executive administration and high-level project support to ensure the AVP’s office operates efficiently and in alignment with University policies and strategic priorities.

The role supports the AVP’s strategic initiatives; coordinates administrative and HR-related processes in partnership with FPB HR and leadership; and provides administrative support to the Advisory Committee for Real Estate (ACRE) of the Board of Regents. Leadership and team coordination span the position’s areas of responsibility, including project management support for real estate projects and attending project meetings on the AVP’s behalf when needed. The manager oversees day-to-day office operations in a dynamic, highly visible environment, coordinates work across offices and leadership roles in a matrixed environment, manages multiple complex projects and competing priorities, and remains effective in stressful or urgent situations. The position also supports management of the AVP Real Estate Development/CREO Office and its cost center.

The Real Estate Office is a central service organization responsible for advancing University institutional goals through stewardship of owned and leased assets across campuses and locations in Washington, the United States, and internationally, including the downtown Seattle Metropolitan Tract portfolio. The position is regular and full-time, with a first-shift schedule. The annual pay range is $108,540 to $129,564. The University describes benefits, professional growth opportunities, and an inclusive and welcoming community.

Requirements

• Bachelor’s degree in business administration, public administration, communications, management, or another field, and at least five years of progressively responsible administrative, executive support, project coordination, or office management experience; an equivalent combination of education and experience may substitute for the degree.
• Experience supporting senior-level leaders or executives in a complex professional environment.
• Direct experience coordinating complex projects.
• Demonstrated ability to manage multiple priorities, deadlines, and confidential matters with professionalism and sound judgment.
• Experience coordinating meetings, projects, travel, correspondence, and administrative processes.
• Ability to work effectively in a matrixed environment and collaborate across teams and departments.
• Strong written and verbal communication skills.
• Proficiency with standard office software and productivity tools, including word processing, spreadsheets, presentation tools, and calendar management systems.
• Experience working with diverse groups, stakeholders, and teams; a collaborative, inclusive, service-oriented leadership style; and ability to foster excellence, accountability, and teamwork.

Nice To Haves

• Experience in higher education, the private or public sector, or similarly complex institutional environments.
• Experience supporting real estate, facilities, capital projects, planning, or development functions.
• Experience coordinating Board, committee, or governance-level meetings and materials.
• Experience with HR coordination, including recruitment support, onboarding, performance review processes, or position management.
• Experience managing office budgets or cost centers.
• Experience with records retention, compliance, or administrative policy development.
• Experience supervising, mentoring, or coordinating the work of staff or contractors.
• Demonstrated ability to lead process improvement initiatives and improve operational efficiency.

Responsibilities

• Provide executive administrative and high-level project support to the AVP, Real Estate Development & Chief Real Estate Officer.
• Support strategic initiatives and provide project management support for high-level real estate projects.
• Attend real estate project meetings on behalf of the AVP when the AVP is unavailable.
• Coordinate administrative and HR-related processes with FPB HR and leadership.
• Provide administrative support to the Advisory Committee for Real Estate (ACRE) of the Board of Regents.
• Lead and coordinate work across the position’s areas of responsibility and across offices, functions, and leadership roles in a matrixed environment.
• Manage day-to-day office operations and support management of the AVP Real Estate Development/CREO Office and cost center.
• Manage multiple complex projects, competing priorities, and deadlines while maintaining effectiveness in stressful, urgent, or crisis situations.

Benefits

• The University states that employees enjoy outstanding benefits and opportunities for professional growth; position-specific benefits information is provided through the University benefits website.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager