Administrative Services Manager

The City of Fort Worth•Fort Worth, TX

6d•Onsite

About The Position

The City of Fort Worth Fire Department is hiring an Administrative Services Manager to lead administrative initiatives across Budget, Grants, Human Resources, and Capital Projects. The role emphasizes developing and managing operating and capital budgets in a municipal environment. The successful candidate will be a strategic, results-oriented leader with strong critical-thinking, analytical, supervisory, and organizational skills, and will build effective working relationships with civilian and civil service personnel across departments. The position is located at the Bob Bolen Public Safety Complex in Fort Worth, Texas. The position oversees a $250 million General Fund budget and related financial activities, supervises administrative staff, supports key human resources functions, provides strategic guidance for grants, and oversees capital project administration. Candidates must pass a CJIS fingerprint-based background check and maintain CJIS eligibility. Depending on assignment, the work involves sedentary activity and may require occasional standing and walking, along with touching, talking, hearing, seeing, grasping, and repetitive motions.

Requirements

Master’s degree in Business Management, Public Administration, Business Administration, Organizational Development, or a related field. Candidates who do not meet the education requirement may be considered if they have more relevant work experience than the position requires.
Two years of progressively responsible experience in administrative operations, personnel management, and complex organizational functions.
One year of supervisory experience.
Pass a Criminal Justice Information Systems fingerprint-based background check and maintain CJIS eligibility.

Nice To Haves

Professional experience in budgeting, fiscal analysis, and capital improvement planning.
Proficiency in Microsoft Excel, including advanced formulas and pivot tables, as well as PowerPoint and Microsoft Word.
Familiarity with budgeting software such as Euna and municipal financial systems such as PeopleSoft or other ERP financial systems.
Knowledge of financial planning, grant policies, and grant requirements.

Responsibilities

Manage a $250 million General Fund budget, including budget development, monthly financial projections, revenue monitoring, and invoicing oversight.
Oversee designated programs and initiatives, including special donations, deployments, and Suburban Dispatching.
Lead, supervise, and develop staff responsible for daily administrative operations, promoting accountability, operational efficiency, and continuous improvement.
Serve as the Human Resources Coordinator, supporting hiring, onboarding, Family and Medical Leave Act administration, workers’ compensation compliance, and leave tracking.
Provide oversight and strategic guidance for grant-related activities.
Oversee capital project administration and support special projects.
Analyze budget, staffing, and capital planning data to inform strategic decision-making and improve departmental operations.