Administrative Coordinator - Beckman Administrative Services

State of South Carolina • Greenwood County, SC

3d • Onsite

About The Position

The Administrative Coordinator I works under limited supervision at the Beckman Center for Mental Health Services in Greenwood, South Carolina. The position plans, coordinates, and/or performs administrative, business management, and support services for the Executive Director and associated leadership team. The role also supports center-wide operations, meetings, records, human resources activities, compliance, and workers’ compensation processes.

Requirements

• High school diploma and relevant experience in business management, public administration, or administrative services; a bachelor’s degree may be substituted for the required work experience.
• Ability to maintain confidential information.
• Ability to work efficiently and effectively with limited supervision.
• Ability to plan and organize workload.
• Ability to respond to call-back during crises, disasters, or emergencies.

Nice To Haves

• Bilingual abilities in English and Spanish or another language.

Responsibilities

• Provide administrative assistance to the Executive Director, Human Resources Manager, Director of Clinical Services, Director of Community Support, and Medical Director.
• Coordinate PASARR completion with the Medical Director and Community Long Term Care (CLTC).
• Assist with human resources duties, including career fairs, recruitment events, processing EPMSs, and assisting with new hires.
• Maintain Homeshare files and correspondence for the Director of Community Support.
• Assist with CRCF monitoring and tracking.
• Maintain workers’ compensation and Report of Injury forms, along with the year-end OSHA Summary of Work-Related Injuries and Illnesses Report.
• Work with supervisors and the BHDD central administrative services workers’ compensation coordinator to ensure procedures are followed for work-related injuries and illnesses.
• Oversee the Center’s Temporary Employment Program.
• Record proceedings for the Executive Management Team, Beckman Community Meeting, and other related meetings.
• Serve as liaison for the Board of Directors.
• Work with the Legislative Delegation and Governor’s Office on Board appointments.
• Maintain a database of center-wide files.
• Assist with the CARF survey process.
• Coordinate center-wide meetings, including timely invitations, calendar maintenance, meeting-room reservations, and room setup.
• Follow BHDD and Beckman Center compliance standards.
• Maintain confidential information, work effectively with limited supervision, and plan and organize workload.
• Be available for call-back during crises, disasters, or emergencies as an essential-position requirement.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Long-term disability insurance
• Life insurance for employees, spouse, and children
• 15 days of annual (vacation) leave per year
• 15 days of sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program
• Retirement benefit choices through the State Retirement Plan (SCRS) or State Optional Retirement Program (State ORP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED