Administrative Services Manager I - Project Design & Construction

Pima County•Tucson, AZ

4d•$62,337 - $87,276

About The Position

The Project Design & Construction Department is hiring an Administrative Services Manager I to assist with financial, procurement, and management support and analysis for more than $150 million in capital and renewal projects across various Pima County departments during the fiscal year. The position supports efficient and effective project delivery through timely transaction processing and reporting. The role manages and coordinates administrative and support operations, including fiscal functions; develops and implements procedures; supports information systems and reporting; oversees required records and reports; supervises and trains staff; and represents the department in dealings with County, state, federal, private-sector, contractor, and public entities. Work assignments may vary based on departmental needs and are communicated by the supervisor. The minimum qualifications are a bachelor’s degree in public or business administration/management or a related field, plus three years of relevant experience; relevant education and/or experience may be substituted. Alternatively, four years of professional-level related experience within Pima County may qualify. A valid driver license is required when applying, and a valid Arizona driver license is required at appointment. The successful applicant is subject to a 39-month motor vehicle record review and post-offer, pre-employment background screening. Some positions may also require a satisfactory background investigation. Applications are open until filled; the first application review is scheduled for October 30, 2026.

Requirements

Bachelor’s degree from an accredited college or university, with a major in public or business administration/management or a related field, and three years of experience in public or business administration or a related field; relevant experience and/or education may be substituted.
Alternatively, four years of professional-level experience within Pima County in a related field.
Valid driver license at the time of application.
Valid Arizona driver license at the time of appointment.
Successful completion of a 39-month DOT Motor Vehicle Record review and Fleet Services review and approval of the driving record.
Qualifying education and experience must be documented in the Education and Work Experience sections of the application.
Successful candidates must complete post-offer, pre-employment background screening, including verification of work history, education, and criminal conviction history.

Nice To Haves

At least two years of experience developing and producing financial reports and analyses, such as budget documents, revenue and expenditure analyses, financial projections, or forecasting.
Experience processing capital pay applications, including retention processing.
Experience accounting for projects with multiple funding sources, including grants.
Experience coordinating project manager reporting.
Experience using Microsoft Excel, Microsoft Word, and database software, including report creation.

Responsibilities

Manage, administer, and plan administrative or support services and operations, including fiscal and general administrative functions.
Coordinate internal services and support functions for a department or functional unit.
Manage acquisition, storage, and distribution of supplies and equipment.
Develop or help develop departmental policies and procedures and implement them within the assigned area.
Interpret policies and operating procedures; review rules, regulations, and related materials for operational impact and recommend changes to management.
Develop and implement short- and long-term procedures to improve efficiency, productivity, and operating economy.
Provide input to and assist with the development and design of automated information systems.
Coordinate collection, reporting, and documentation of data and prepare reports concerning assigned activities.
Oversee development, submission, maintenance, and archiving of required County, state, and federal reports, forms, and records.
Direct formal training and development programs for assigned staff, County employees, or community and public-interest groups.
Supervise, train, and evaluate support staff and coordinate the activities of the assigned area.
Review staff work for document accuracy and compliance with policy.
Represent the department or division in interactions with County, federal, and state departments and agencies, private industry, contractors, and public committees.
Assist with financial, procurement, and management support and analysis for capital and renewal projects, including timely transaction processing and reporting.