Administrative Services Manager I - Project Design & Construction

Pima County•Tucson, AZ

About The Position

The Project Design & Construction Department is hiring an Administrative Services Manager I to assist with financial, procurement, and management support and analysis for more than $150 million in capital and renewal projects across Pima County departments during the fiscal year. The selected candidate will help ensure efficient project delivery through timely transaction processing and reporting. The role manages and coordinates administrative and support services, including fiscal and general administrative functions, procurement and supply operations, policy and procedure development, reporting, staff supervision, and training. Work assignments may vary according to departmental needs and are communicated by the supervisor. The position is open until filled; the first application review is scheduled for 10/30/2026. The hiring range is $62,337–$74,796 annually, and the full pay range is $62,337–$87,276 annually. The actual offer may depend on factors including skills, qualifications, experience, education, licenses, training, and internal equity. A valid driver license is required when applying, and a valid Arizona driver license is required at appointment. Employment is contingent on review and approval of the candidate’s driving record. Pre-employment background screening is required.

Requirements

Bachelor’s degree from an accredited college or university, majoring in public administration, business administration or management, or a related field determined by the department head, and three years of experience in public or business administration or a related field; relevant experience and/or accredited college education may be substituted.
Alternatively, four years of professional-level experience within Pima County in a related field determined by the department head.
Qualifying education and experience must be documented in the Education and Work Experience sections of the application.
Valid driver license at time of application and valid Arizona driver license at time of appointment.
Subject to a 39-month DOT Motor Vehicle Record review for suitability to operate County vehicles; must obtain and maintain required licenses and certifications.
Must pass required post-offer, pre-employment background screening, including verification of work history, education, and criminal conviction history.

Nice To Haves

At least two years of experience developing and producing financial reports and analyses, such as budget documents, revenue and expenditure analyses, financial projections, or forecasting.
Experience processing capital pay applications, including retention processing.
Experience accounting for projects with multiple funding sources, including grants.
Experience coordinating project manager reporting.
Experience using Microsoft Excel and Word and database software, including report creation.

Responsibilities

Manage, administer, and plan administrative or support services and operations, including fiscal and general administrative functions.
Manage and coordinate internal services and support functions for a department or functional unit.
Manage the acquisition, storage, and distribution of supplies and equipment.
Develop or contribute to departmental policies and procedures and implement them in the assigned area.
Interpret policies and operational procedures; review proposed or revised rules and regulations for operational impact and recommend changes to management.
Develop and implement procedures and plans to improve efficiency, productivity, and operating economy.
Provide input to and assist with the development and design of automated information systems.
Coordinate collection, reporting, and documentation of data, and prepare reports about assigned activities.
Oversee development, submission, maintenance, and archiving of required County, state, and federal reports, forms, and records.
Direct formal training and development programs for assigned staff, County employees, or community and public-interest groups.
Supervise, train, and evaluate support staff and coordinate the activities of the assigned area.
Review staff work for document accuracy and adherence to policy.
Represent the department or division in interactions with County, federal, and state departments and agencies, private industry, contractors, and public committees.