Administrative Services Coordinator (35681)

Agua Caliente Casinos • Palm Springs, CA

2d • Onsite

About The Position

Assist in the successful day-to-day operations and procedures of the Tribal Administration Offices.

Requirements

• High School Education or GED
• 2-3 years of workplace experience.
• Must possess excellent verbal and writing skills.
• Type a minimum of 50 words per minute
• 2 years of experience using MS Office programs.
• Strong telephone skills
• Ability to organize and prioritize, meet deadlines, work with minimal supervision and multiple interruptions, exercise judgment, and adapt instructions/directions from one assignment to another.
• Possesses the ability to multitask.
• Strong analytical and problem-solving skills.
• Make decisions and take action based on direction, previous experience, and good judgment within guidelines.

Responsibilities

• Sort and distribute mail and packages to appropriate departments in a timely manner.
• Make copies for the appropriate people and distribute.
• Photocopy and fax documents as necessary.
• Maintain office supplies and coordinate weekly purchases.
• Ensure office machines are regularly serviced and in good working condition.
• Manages conference room calendars.
• Produce and mail out weekly Tribal communications to include minutes, announcements, special notices, etc.
• Prepare for Tribal Members, DMV Fee exemptions forms, and monitor the process for the Tribal Council Secretary / Treasurer’s signature.
• Provide Tribal Members with the necessary forms for services offered by the Tribe and ensure that forms are processed through the proper channels.
• Issue seasonal passes for Indian Canyons as well as any other special distributions handled by the department.
• Type, proofread, and word process a variety of documents, including general correspondence, reports, letters, and memoranda, and prepare spreadsheets in Excel from rough drafts or verbal instructions as assigned.
• Assist in the organization and planning of annual events.
• Must comply with all applicable internal controls, standard operating procedures, Records Retention Policy, and Tribal Regulations and Documents, and report all exceptions/variations/deviations immediately upon awareness.
• Provide notary services for Tribal departments.
• Maintain the highest level of integrity and confidentiality.

Benefits

• rich medical and dental benefits
• a 401k plan with employer match
• more than 3 weeks of paid time off per year for newly hired employees
• food and beverage discounts at our three casinos
• fuel discounts
• tuition and wellness reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED