Administrative Services Coordinator (35681)

Agua Caliente Casinos•Palm Springs, CA

1d•Onsite

About The Position

Assist in the successful day-to-day operations and procedures of the Tribal Administration Offices. This role involves managing mail distribution, making copies, maintaining office supplies, coordinating weekly purchases, ensuring office machines are serviced, managing conference room calendars, producing and mailing tribal communications, preparing and monitoring DMV Fee exemptions forms, providing tribal members with necessary forms, issuing seasonal passes, typing and proofreading various documents, assisting in event organization, and providing notary services. The position requires maintaining the highest level of integrity and confidentiality, and compliance with all applicable internal controls, standard operating procedures, Records Retention Policy, and Tribal Regulations and Documents.

Requirements

High School Education or GED
2-3 years of workplace experience.
Must possess excellent verbal and writing skills.
Type a minimum of 50 words per minute
2 years of experience using MS Office programs.
Strong telephone skills
Ability to organize and prioritize, meet deadlines, work with minimal supervision and multiple interruptions, exercise judgment, and adapt instructions/directions from one assignment to another.
Possesses the ability to multitask.
Strong analytical and problem-solving skills.
Make decisions and take action based on direction, previous experience, and good judgment within guidelines.

Responsibilities

Sort and distribute mail and packages to appropriate departments in a timely manner.
Make copies for the appropriate people and distribute.
Photocopy and fax documents as necessary.
Maintain office supplies and coordinate weekly purchases.
Ensure office machines are regularly serviced and in good working condition.
Manages conference room calendars.
Produce and mail out weekly Tribal communications to include minutes, announcements, special notices, etc.
Prepare for Tribal Members, DMV Fee exemptions forms, and monitor the process for the Tribal Council Secretary / Treasurer’s signature.
Provide Tribal Members with the necessary forms for services offered by the Tribe and ensure that forms are processed through the proper channels.
Issue seasonal passes for Indian Canyons as well as any other special distributions handled by the department.
Type, proofread, and word process a variety of documents, including general correspondence, reports, letters, and memoranda, and prepare spreadsheets in Excel from rough drafts or verbal instructions as assigned.
Assist in the organization and planning of annual events.
Must comply with all applicable internal controls, standard operating procedures, Records Retention Policy, and Tribal Regulations and Documents, and report all exceptions/variations/deviations immediately upon awareness.
Provide notary services for Tribal departments.
Maintain the highest level of integrity and confidentiality.