Administrative Services Coordinator I

State of Vermont•Morrisville, VT

5d•Onsite

About The Position

We are seeking a dynamic, organized, detail-oriented individual to join our team at the Morrisville FSD office. Responsibilities include: Coordinating the support and office functions related to administrative duties. The candidate will be supervising one administrative support staff. Candidate is responsible for both office and state/federal mandates that support children in DCF custody, as well as coordinating and collaborating with Central Office, court and contracted staff, in addition to the District staff. Prepares personnel documents. Serves as liaison with administrative staff concerning office, fiscal and personnel matters. Maintains, monitors and may prepare budget and makes recommendations and requests regarding needs. Prepares and maintains office records and reports of moderate complexity, including weekly vendor billing. Answers routine correspondence as required. The ideal candidate will have supervisory experience, be proficient in Word, Excel, Outlook, Visio, and can navigate other computer systems that are essential to the overall function of the office. The candidate must be able to work well as a member of various teams and have strong interpersonal communication skills. This position requires someone who can work at a steady pace, juggle multiple demands each day, be flexible, is reliable, dependable, and finds satisfaction in a job well done. Additional duties include but are not limited to: coordinating the administration of a variety of functions in an office with DCF staff and community partners. Evaluates and uses information to make administrative improvement recommendations and implement change strategies; provide guidance on applying administrative requirements to varying situations; recommend changes to office procedures to adopt management decisions and policies; and identify problems in administrative workflow, evaluate and recommend alternative administrative processes. The work is assistive in nature and focuses on extending the capabilities of professional or managerial positions.

Requirements

High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.
One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.
Two years of full-time college coursework OR and associate's degree in accounting, business or public administration, office administration or closely related field.
One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.
Supervisory experience.
Proficient in Word, Excel, Outlook, Visio.
Can navigate other computer systems that are essential to the overall function of the office.
Able to work well as a member of various teams.
Strong interpersonal communication skills.
Ability to work at a steady pace.
Ability to juggle multiple demands each day.
Flexibility.
Reliability.
Dependability.
Experience working with the VISION system may be required for some positions.
Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Responsibilities

Coordinating the support and office functions related to administrative duties.
Supervising one administrative support staff.
Responsible for both office and state/federal mandates that support children in DCF custody.
Coordinating and collaborating with Central Office, court and contracted staff, in addition to the District staff.
Prepares personnel documents.
Serves as liaison with administrative staff concerning office, fiscal and personnel matters.
Maintains, monitors and may prepare budget and makes recommendations and requests regarding needs.
Prepares and maintains office records and reports of moderate complexity, including weekly vendor billing.
Answers routine correspondence as required.
Coordinating the administration of a variety of functions in an office with DCF staff and community partners.
Evaluates and uses information to make administrative improvement recommendations and implement change strategies.
Provide guidance on applying administrative requirements to varying situations.
Recommend changes to office procedures to adopt management decisions and policies.
Identify problems in administrative workflow, evaluate and recommend alternative administrative processes.

Benefits

80% State paid medical premium and a dental plan at no cost for employees and their families
11 paid holidays each year and a generous leave plan
State Paid Family and Medical Leave Insurance (FMLI)
State defined benefit pension plan
Deferred compensation 457(b) plan
Tuition Reimbursement
Flexible spending healthcare and childcare reimbursement accounts
Low cost group life insurance
Incentive-based Wellness Program
Qualified Employer for Public Service Student Loan Forgiveness Program