Temporary Administrative Services Analyst II

County of Riverside • Riverside, CA

1d • Onsite

About The Position

The County of Riverside’s Human Resources Temporary Assignment Program (TAP) is hiring a full-time temporary Administrative Services Analyst II to support the Probation Department in Riverside. Under general supervision, the analyst provides a wide range of administrative support and conducts complex research and analytical studies of budgetary and operational processes and programs. The analyst makes recommendations to develop, implement, and improve departmental operations, services, programs, and budgetary expenditures, and performs related duties as required.

The Riverside County Probation Department describes itself as a progressive criminal justice agency focused on continuous improvement, evidence-based practices, measurable program outcomes, public safety, accountability, and quality customer service. The department values a qualified, professional, dynamic, and diverse workforce.

Assignments may include studies of fiscal operations, budget preparation and control, equipment usage, staffing, workflow, facilities, and space utilization; preparing analytical reports and recommendations; assisting with budget preparation and review; monitoring contracts and grants; developing policies, procedures, and forms; reviewing legislation; and participating in meetings. The position may also direct, train, assign, and evaluate subordinate clerical or technical personnel performing standard tasks.

Requirements

• Meet one of the listed qualification options: Option I requires a bachelor's degree and one year of professional experience in an administrative capacity; Option II requires a bachelor's degree and two years of paraprofessional or technical experience in an administrative capacity; or Option III requires one year as an Administrative Services Analyst I with the County of Riverside.
• For Options I and II, the degree must be from an accredited college or university; a major in accounting, business or public administration, finance, or a closely related field is preferred. Administrative, paraprofessional, or technical experience may substitute for education at one year of full-time experience for 30 semester or 45 quarter units.
• Knowledge of administrative, organizational, and management principles used to analyze and evaluate operations, services, and programs.
• Knowledge of fiscal management and/or budgetary control, grantsmanship, basic supervision, and/or contract monitoring.
• Ability to collect and evaluate data, draw conclusions, formulate recommendations, and project their consequences.
• Ability to monitor expenditures and maintain fiscal control.
• Ability to develop and write grant applications.
• Ability to interpret legislative and administrative mandates and regulations.
• Ability to plan, organize, and supervise subordinate clerical or technical staff.
• Ability to establish and maintain effective working relationships and communicate effectively in writing and verbally.
• A valid California driver's license may be required.

Nice To Haves

• Bachelor's degree with a major in accounting, business or public administration, finance, or a closely related field.
• At least two years of progressively responsible professional experience in administrative, fiscal, contractual, procurement, grant, or program analysis.
• Experience in a governmental or public-sector environment.
• Experience using MinuteTraq, PeopleSoft, or comparable administrative systems.
• Experience developing, interpreting, and monitoring contracts or grants.

Responsibilities

• Plan, coordinate, and conduct studies of administrative and operational activities, including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow, facilities management, and space utilization.
• Analyze gathered data and prepare reports and recommendations for appropriate action.
• Prepare, assist with, or review budgets by evaluating requested items against program objectives and priorities, reviewing financial data for compliance with guidelines, and recommending fund transfers.
• Recommend and establish contract forms and procedures and monitor compliance with contract terms.
• Research the availability and applicability of grant funding, identify methods for grant proposals, and recommend and monitor grant implementation procedures.
• Develop or recommend policies and procedures, write procedures describing standard practices, and design or improve forms.
• Coordinate publication and dissemination of procedures and review present and pending legislation for its effect on departmental operations and programs.
• Participate in meetings and present or gather data to support management decisions.
• May direct, train, assign, and evaluate subordinate clerical and technical personnel performing standard tasks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level