Administrative Services Manager II

State of Vermont • Waterbury, VT

5d • Hybrid

About The Position

The Department for Children and Families’ Grants and Contracts Unit is seeking an experienced, detail-oriented professional to manage complex procurement and agreement development processes. The role also provides guidance and mentorship to other Grants and Contracts Managers and helps improve the tools and procedures that support the unit’s work.

The Grants and Contracts Unit works with internal and external partners across DCF and its divisions to develop and administer agreements supporting essential services for Vermonters. The work includes drafting and negotiating contracts, grants, and Memorandums of Understanding (MOUs); reviewing budgets and financial documentation; and ensuring compliance with state and federal requirements.

The unit is based at the Waterbury State Office Complex. The position is based in Waterbury, with a possible hybrid in-office/remote schedule. Work is performed in a standard office setting.

Requirements

• Strong knowledge of budgeting, financial reconciliation, contract and grant administration, and state and federal procurement requirements.
• Excellent written and oral communication, negotiation, and problem-solving skills.
• Ability to work independently and manage competing priorities.
• Ability to provide technical guidance to colleagues.
• One of the following minimum qualification paths: bachelor’s degree and at least four years of qualifying professional administrative-level experience including an accounting or budgeting function and supervision of clerical or administrative staff; bachelor’s degree in accounting, business or public administration, office administration, or a related field and at least two years of that qualifying experience; high school diploma and at least six years of that qualifying experience; associate’s degree in accounting, business or public administration, office administration, or a related field and at least four years of that qualifying experience; or at least one year as an Administrative Services Manager I with the State of Vermont.
• Only administrative work experience qualifies for the experience requirement. Administrative services may include accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management.
• Candidates must pass any background investigation applicable to the position; applicable checks may include Vermont and/or national criminal record checks, DMV checks, and adult and child abuse registry checks.

Nice To Haves

• Experience working with the VISION system (the State of Vermont PeopleSoft financial management system) may be required for some positions.

Responsibilities

• Manage complex procurement and agreement development processes.
• Provide guidance and mentorship to other Grants and Contracts Managers.
• Help improve the tools and procedures that support the unit’s work.
• Draft and negotiate contracts, grants, and Memorandums of Understanding (MOUs).
• Review budgets and financial documentation.
• Ensure compliance with state and federal requirements.

Benefits

• 80% State-paid medical premium and a dental plan at no cost for employees and their families.
• 12 paid holidays each year and a generous leave plan.
• State-paid Family and Medical Leave Insurance (FMLI).
• State defined benefit pension plan and deferred compensation 457(b) plan.
• Tuition reimbursement.
• Flexible spending healthcare and childcare reimbursement accounts.
• Low-cost group life insurance.
• Incentive-based wellness program.
• Qualified employer for the Public Service Student Loan Forgiveness Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager