Administrative Services Manager II

State of Vermont•Waterbury, CT

4d•Hybrid

About The Position

The Department for Children and Families’ Grants and Contracts Unit is seeking an experienced, detail-oriented professional to manage complex procurement and agreement development processes. The role includes drafting and negotiating contracts, grants, and Memorandums of Understanding; reviewing budgets and financial documentation; and ensuring compliance with state and federal requirements. The manager also provides guidance and mentorship to other Grants and Contracts Managers and helps improve the tools and procedures used by the unit. The unit works with internal and external partners across DCF and its divisions to develop and administer agreements supporting essential services for Vermonters. The position is based at the Waterbury State Office Complex, with a possible hybrid in-office/remote schedule. Work is performed in a standard office setting.

Requirements

Strong knowledge of budgeting, financial reconciliation, contract and grant administration, and state and federal procurement requirements.
Excellent written and oral communication, negotiation, and problem-solving skills.
Ability to work independently, manage competing priorities, and provide technical guidance to colleagues.
Meet one of the following minimum qualification pathways: a bachelor’s degree and at least four years of qualifying professional administrative-level services experience including an accounting or budgeting function and supervising clerical or administrative staff; or a bachelor’s degree in accounting, business or public administration, office administration, or a related field and at least two years of that experience; or a high school diploma and at least six years of that experience; or an associate’s degree in accounting, business or public administration, office administration, or a related field and at least four years of that experience; or at least one year of experience as an Administrative Services Manager I with the State of Vermont.
Only administrative work experience qualifies; examples include accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management.
Candidates must pass any background investigation applicable to the position; applicable checks may include criminal record, DMV, and adult and child abuse registry checks.

Nice To Haves

Experience working with the VISION system may be required for some positions.

Responsibilities

Manage complex procurement and agreement development processes.
Draft and negotiate contracts, grants, and Memorandums of Understanding (MOUs).
Review budgets and financial documentation.
Ensure compliance with state and federal requirements.
Provide guidance and mentorship to other Grants and Contracts Managers.
Help improve the tools and procedures that support the unit’s work.
Work with internal and external partners across DCF and its divisions to develop and administer agreements.

Benefits

80% State-paid medical premium and a dental plan at no cost for employees and their families
12 paid holidays each year and a generous leave plan
State Paid Family and Medical Leave Insurance (FMLI)
State defined benefit pension plan
Deferred compensation 457(b) plan
Tuition reimbursement
Flexible spending healthcare and childcare reimbursement accounts
Low-cost group life insurance
Incentive-based wellness program
Qualified Employer for Public Service Student Loan Forgiveness Program