Administrative Services Analyst I/II - Material Management

County of Riverside•Moreno Valley, CA

1d•Onsite

About The Position

The County of Riverside's University Health System – Behavioral Health department is hiring an Administrative Services Analyst I/II for its Material Management Team in Moreno Valley. Under direction, the incumbent coordinates supply chain operations and provides administrative support. Core assignment duties include drafting Requests for Supplies and Services (RSS), running queries to analyze vendor spending, placing and monitoring orders for critical supplies, facilitating monthly cycle counts, preparing biweekly critical-supply status reports, meeting with distributors and vendors to resolve supply chain issues, validating item pricing, and communicating supply advisory notices. The analyst also identifies and recommends workflow improvements and operational efficiencies and performs related administrative duties as needed. The role may be filled at the Administrative Services Analyst I or II level, at the department's discretion. Analyst I is a natural progression underfill for Analyst II. An Analyst I may promote after one year in that classification, a satisfactory performance evaluation, and meeting the applicable education and/or experience requirements. Failure to meet promotion requirements by the end of the probationary period may result in return to a former County classification or probationary release for new hires. The position follows a 9/80 schedule, 7:00 a.m. to 4:30 p.m., with every other Friday off. Riverside University Health System – Behavioral Health provides mental health and substance use services, serving more than 45,000 individuals annually through programs including Mental Health Services, Substance Use Services, and the Public Guardian’s Office.

Requirements

Administrative Services Analyst I qualification options include: a bachelor's degree from an accredited college or university (preferably in accounting, business or public administration, finance, or a closely related field); four years of paraprofessional experience in an administrative capacity; or one year as an Administrative Services Assistant with Riverside County. Qualifying experience may substitute for education as specified in the posting.
Administrative Services Analyst II qualification options include: a bachelor's degree from an accredited college or university (preferably in accounting, business or public administration, finance, or a closely related field) plus one year of professional administrative experience; the specified bachelor's degree plus two years of paraprofessional or technical administrative experience; or one year as an Administrative Services Analyst I with Riverside County. Qualifying experience may substitute for education as specified in the posting.
Knowledge of administration, organization, and management principles; fiscal management and/or budgetary control; and, depending on level, contract monitoring, grantsmanship, and basic supervision.
Ability to collect and evaluate data, draw conclusions, formulate recommendations, and project their consequences.
Ability to monitor expenditures and maintain fiscal control as applicable.
Ability to interpret legislative and administrative mandates and regulations.
Ability to establish and maintain effective working relationships and communicate effectively in writing and verbally.
For Analyst II, ability to develop and write grant applications and plan, organize, and supervise subordinate clerical or technical staff.
A valid California Driver's License may be required.
The most competitive candidates will have at least two years of experience using PeopleSoft, two years working in a healthcare setting, and two years in supply chain operations and inventory management.
Applicants must be legally authorized to work in the United States at the time of application.

Nice To Haves

At least two years of experience using PeopleSoft.
At least two years of experience working in a healthcare setting.
At least two years of experience in supply chain operations and inventory management.

Responsibilities

Coordinate supply chain operations and provide administrative support for the Material Management Team.
Draft Requests for Supplies and Services (RSS).
Run queries to analyze vendor spending.
Place and monitor orders for critical supplies.
Facilitate monthly cycle counts.
Prepare biweekly reports on critical supply status.
Meet with distributors and vendors to resolve supply chain issues.
Validate item pricing.
Communicate supply advisory notices to the department.
Identify and recommend opportunities to optimize workflows and improve operational efficiency.
Perform related administrative duties as needed.
Conduct studies of operational, service, programmatic, and facilities-management activities; analyze data and develop reports and recommendations.
Assist with budget preparation, cost/benefit analysis, and ongoing review of financial data.
Monitor adherence to contract terms.
Develop or recommend written procedures and forms, coordinate their dissemination, and review legislation for effects on departmental operations and programs.
Participate in meetings and present or gather information to support management decisions.
Research grant funding and grant proposal methods, and recommend or monitor grant implementation procedures where applicable.
May direct, train, assign, and evaluate subordinate clerical and technical personnel.