Administrative Analyst II

City of Stockton•Stockton, CA

About The Position

The City of Stockton has an opening in the Stockton Police Department supporting the Chief of Police’s office. Under general supervision, the Administrative Analyst II performs complex systems, statistical, and other administrative analyses in support of department, division, or Citywide activities. The role makes recommendations for action and assists with policy, procedure, and budget development and implementation. The incumbent may act as a project leader or departmental administrative officer and performs related work as assigned. Administrative Analyst II is the journey level in the professional administrative support series. Incumbents are fully competent to perform the full range of assigned duties in varied departmental staff-support areas designated by management. Projects may involve statistical analysis, operations support, policy and procedure development, budget development, or other department-specific work. The incumbent is expected to exercise independent judgment in selecting study approaches and analytical techniques and in making sound recommendations. Because of the nature of the position, the incumbent may be called upon to provide administrative emergency support as needed, including work outside the regular schedule and on evenings, weekends, and holidays.

Requirements

Bachelor’s degree from an accredited four-year college or university, with major coursework in business or public administration or a closely related field.
Two years of professional-level experience in administration, management, systems, operations, budgetary, or similar analyses.
Knowledge of principles, practices, and methods of administrative, organizational, economic, and procedural analysis.
Knowledge of public administration principles and practices.
Knowledge of business computer user applications, particularly those related to statistical analysis and data management.
Knowledge of financial, statistical, and comparative analysis techniques and formulae.
Knowledge of basic budgetary principles and practices.
Ability to analyze complex administrative, operational, economic, and organizational problems, evaluate alternatives, and reach sound conclusions.
Ability to collect, evaluate, and interpret varied information and data in statistical or narrative form.
Ability to interpret and apply laws, codes, ordinances, regulations, policies, and procedures.
Ability to prepare clear, concise, and complete reports and other written materials; maintain accurate records and files; coordinate multiple projects and meet critical deadlines; exercise sound independent judgment within established guidelines; and establish and maintain effective working relationships.
Ability to plan, direct, and review the work of support staff on a project or day-to-day basis.
Specified positions may require a valid California driver’s license.

Nice To Haves

Experience in a public agency is desirable.

Responsibilities

Plan and organize administrative studies relating to department, assigned functional-area, or Citywide activities and operations.
Identify problems, determine analytical techniques and information-gathering processes, and obtain information and data for analysis.
Analyze alternatives and make recommendations concerning organizational structure, staffing, facilities, equipment, cost analysis, productivity, and policy or procedure development.
Discuss findings with management staff, prepare reports of study conclusions, develop implementation plans, and assist with implementing policy and procedural modifications.
Assist in developing and implementing department or division goals and objectives.
Assist in developing and administering the annual budget, including analyzing current and historical trends, determining variances, and improving cost effectiveness.
Administer specified departmental programs as assigned.
Coordinate activities with other departments as required by assigned projects.
Confer with representatives of governmental agencies, businesses, professional and citizens’ groups, vendors, and the public.
Provide liaison and staff support to committees and commissions.
Review contracts, invoices, vouchers, and other City agreements; perform financial analysis and reconciliations.
Provide technical assistance on administrative and analytical matters and develop or use computer applications for analytical studies or departmental operations.
Prepare technical reports, correspondence, and other written materials.
Provide administrative emergency support as needed, potentially outside the regular schedule, including evenings, weekends, and holidays.