Administrative Analyst

Chesterfield County • Chesterfield, VA

3d • Onsite

About The Position

Chesterfield Public Library is seeking a full-time Administrative Analyst to assist in effectively executing the administrative functions of the Library Administration. This role performs professional, technical, financial, and administrative duties under general supervision to support key functions in budgeting, accounting, grants, procurement, and special project coordination. The position provides high-level, confidential support to executive management.

Requirements

• Bachelor's degree in business or public administration, accounting, finance or a related field.
• Two years of experience in providing professional-level administrative, analytical and/or operational support in the assigned area of responsibility (preferably budget development, monitoring and forecasting).
• An equivalent combination of training and experience.
• Ability to interpret financial policies and streamline financial processes.
• Working knowledge of the policies, principles and standards of public administration, generally accepted accounting principles, budgeting, and procurement.
• Ability to create and manage budgets accurately and efficiently.
• Ability to analyze financial data, identify trends, and interpret findings.
• Skilled with spreadsheets (Excel), budgeting systems, ERP tools, and databases.
• Ability to work in a fast-paced environment while paying attention to detail.
• Ability to maintain accuracy under pressure.
• Ability to work independently or as a key part of a team.
• Ability to establish and maintain cooperative and effective working relationships.
• Ability to develop and maintain effective working relationships with internal and external customers.
• Proven organizational and problem-solving skills.
• Communicate effectively orally and in writing.
• Pre-employment drug testing, FBI criminal background check and education/degree verification required.

Nice To Haves

• Experience in budget development, monitoring and forecasting.

Responsibilities

• Assist, prepare, and administer contracts and purchases across all four major budget categories: collections, technology, facilities, and programming.
• Monitor current contract needs.
• Analyze and reconcile multiple operating accounts.
• Assist executive staff with compiling annual budget requests, forecasting expenditures, and aligning spending with strategic priorities.
• Research historical spending trends and prepare financial summaries and recommendations.
• Analyze departments' budget estimates and prepare summaries for budget presentation.
• Prepare detailed reports, manuals, bid proposals, and RFPs for strategic and operational planning.
• Prepare State Library Financial Reports.
• Research, compile, and analyze data to support resource allocation, policy development, and process improvement initiatives.
• Process and audit invoices, ensuring accuracy and compliance with County financial policies.
• Resolve vendor and departmental inquiries; interpret and explain financial procedures to staff.
• Ensure timely processing of all financial documentation.
• Monitor grant activities ensuring compliance with stipulations and reporting requirements.
• Back-up Timekeeper for the Library System.
• Perform other work as required.

Benefits

• Career Development Plan (CDP) with career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level