Administrative Assistant II - Temporary

State of Oklahoma•Atoka - 932 W 13th St, OK

6d•Onsite

About The Position

The Administrative Assistant II provides administrative support to program areas and support functions, or to an administrator or official. The position performs duties at all levels of complexity and coordinates activities within and outside the organization or program. The role may include supervising staff and handling a range of administrative, clerical, fiscal, records, and customer service activities. This temporary, part-time position is based at 932 W 13th St. in Atoka. The schedule is Monday through Friday, with primary hours of 8 a.m. to 5 p.m. and up to 20 hours per week. Compensation is up to $22.35 per hour, based on education and experience. Being present in the office is an essential function. Work is typically performed in a climate-controlled office with moderate noise.

Requirements

Bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.
Knowledge of spelling, punctuation, and business English.
Knowledge of business mathematics, modern office methods and procedures, maintenance of complex records, and major policies and procedures governing assigned programs.
Ability to maintain effective working relationships with others.
Ability to handle confidential work.
Ability to interpret and handle routine matters in accordance with agency policy.
Ability to follow oral and written instructions.
Ability to perform duties requiring talking, standing, walking, and reaching with hands and arms, and long periods of sitting with daily computer and phone use.
Must be present at the office.

Responsibilities

Train other staff.
Assign projects to staff as needed and develop and implement special procedures.
Initiate correspondence requiring knowledge of agency or program procedures and policies.
Develop and maintain confidential or complex files.
Interpret and advise internal and external customers on departmental or program rules, regulations, and laws.
Prepare invoices, payments of claims, requisitions, purchase orders, and perform other fiscal duties.
May supervise subordinate staff.
Represent the agency, supervising official, or program area at meetings, conferences, or civic organizations.
Coordinate activities with internal and external customers.
May establish educational and training programs.
Interview callers, arrange appointments, and handle office details.
Enter and retrieve information using a personal computer or other data-processing equipment; receive and review coded and uncoded source documents; review data and make routine corrections.
Perform other duties as assigned.
Support the agency's mission, vision, values, standards, policies and procedures, operating instructions, confidentiality standards, and code of ethical behavior.
Work effectively in a team environment and assist peers.