Temporary Administrative Assistant I

Baker Construction • Arlington, VA

5d • $40,000 - $48,000

About The Position

The Administrative Assistant I provides clerical and administrative support to one or more managers or departments within Shared Services or a Region. The role performs general office duties and may support timekeeping, payroll, human resources, scheduling, travel coordination, meetings, office supplies, and coworker recognition activities. Duties are carried out in a safe, productive, and effective manner.

Requirements

• High school diploma or equivalent, or two years of related experience.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to write reports, business correspondence, and procedures.
• Ability to listen to, read, and comprehend instructions, correspondence, and memos.
• Strong writing and verbal communication skills.
• Ability to respond effectively to questions in one-on-one and small-group situations with coworkers and clients.
• Ability to perform basic mathematical calculations and apply concepts such as fractions and percentages.
• Strong customer service skills.
• Willingness to work with others as part of a team.
• Good listening skills.
• Ability to prioritize work and use strong organizational skills.
• Ability to maintain confidentiality.
• Ability to solve practical problems using existing processes and procedures.
• Ability to interpret instructions provided in written, oral, diagram, or schedule form.
• Ability to define problems, collect information, establish facts, and draw valid conclusions.

Responsibilities

• Perform general clerical duties, including filing, mailing, faxing, photocopying, and typing.
• Type correspondence and maintain hard-copy and electronic files.
• Handle materials and documents professionally and discreetly.
• Pull reports, bid bonds, preconstruction documents, and other materials.
• Code and track invoices.
• May assist with timekeeping, payroll, and/or human resources functions.
• May schedule appointments and update calendars for managers within the area of responsibility.
• May assist with coordinating managers’ travel arrangements.
• May set up and coordinate meetings and conferences.
• Answer phones promptly and professionally.
• May order and maintain office supplies, including kitchen and bathroom supplies.
• May support coworker recognition and appreciation activities, such as ordering event tickets or flowers and sending cards.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Retirement savings plans
• Other company-sponsored benefit programs, subject to plan terms and eligibility requirements

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED