Administrative Service Manager

QTS Data Centers • Ashburn, VA

11d • $69,358 - $106,066

About The Position

QTS is seeking an Administrative Services Manager to support its C-Suite executive leadership. The role oversees daily office operations, develops and improves administrative policies and systems, and provides high-level executive support. It calls for leadership, sound decision-making, and strategic planning to improve the efficiency and organization of the workplace. The position represents the Office of the Chief Growth Officer and serves as a liaison between executive leadership and internal and external stakeholders.

Requirements

• Bachelor’s degree or equivalent professional experience.
• At least one year of experience managing, reforecasting, and reconciling budgets.
• At least three years of project management or related professional experience.
• Experience with data analysis, including Excel pivot tables, charting, and formulas.
• Experience with business applications and databases such as ServiceNow, ScienceLogic, and Salesforce.
• Proficiency with the Microsoft Office suite.
• Strong interpersonal and leadership skills, with the ability to interact professionally and tactfully with all organizational levels.
• Discretion and ability to handle sensitive information confidentially.
• Strong organizational and strategic planning skills, with meticulous attention to detail.
• Effective time management and multitasking abilities.
• Advanced written and verbal communication skills.
• Ability to work independently and collaboratively within a team.

Nice To Haves

• Experience managing, reforecasting, and reconciling budgets of $1 million or more.
• Experience managing third-party provider and vendor relationships.

Responsibilities

• Oversee daily office operations, including supplies, equipment, and facilities.
• Develop, implement, and continuously improve office policies, procedures, and administrative systems.
• Manage sales budgets and expenses, report to executive leadership, and support fiscal responsibility.
• Coordinate office maintenance, repairs, and professional service contracts.
• Support the executive team by managing schedules, travel, complex C-Suite calendars, and events.
• Prepare, review, and edit executive correspondence, reports, presentations, and other documents.
• Lead special projects and initiatives assigned by the executive team, planning and executing them autonomously.
• Liaise between executive leadership and internal and external stakeholders, fostering relationships and clear communication.
• Represent the Office of the Chief Growth Officer, manage communications, and act as an executive point of contact.
• Facilitate executive meetings, including preparing agendas and recording key actions and decisions.

Benefits

• Medical, dental, vision, life, and disability insurance.
• 401(k) retirement plan with matching contributions and immediate vesting.
• Flexible spending and HSA accounts.
• Paid holidays, paid time off, and paid volunteer days.
• Employee assistance program.
• Tuition assistance and tuition reimbursement.
• Parental leave and military leave assistance.
• Scholarship for employee dependents.
• Wellness program.
• Bonus eligibility for every employee.
• Stock Purchase Plan.
• Floating holidays and holiday compensation when holidays are worked.
• Pet and legal insurance.
• Q-Rest Sabbatical Program.
• Q-Anniversary Service Award Program.
• QTS Charitable Matching Gift Program.
• QTS Crisis Fund.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level