Administrative Receptionist

Ravagon Manufacturing•Orlando, FL

1d•Onsite

About The Position

This role is responsible for managing the “guest experience” and creating the all-important “first impression” of Ravago. The incumbent will handle a variety of clerical duties including welcoming visitors, directing them, answering and screening phone calls, responding to emails, and preparing documents. Key tasks involve maintaining office security, managing general office files, assisting with office supply and equipment ordering, creating maintenance work orders, and supporting local employee engagement events. The position also involves backing up the Office Services Coordinator, handling mail and packages, printing and mailing invoices, managing weekly parking passes, communicating with Property Management, and supporting new hires and employee-related events on the 15th floor.

Requirements

Confidentiality is a MUST
Ability to operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer
Excellent verbal and written communication skills
Working knowledge of mail processes such as postage machine, UPS, and Federal Express
Multi-tasking, organization and time-management skills, with the ability to prioritize tasks
Professional appearance, demeanor and presence
Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
Ability to maneuver various online platforms and/or software
Attention to details
Ability to work both independently and in a team environment
High school diploma
Proven work experience as a receptionist, front office representative or similar role
Hands-on experience with office equipment (e.g. computers, copy machines and printers)
Valid driver’s license
Proficiency in English

Nice To Haves

Associates degree
3 or more years’ office administration experience
Bi-Lingual – Spanish or Portuguese

Responsibilities

Welcome visitors and direct them to the relevant office/personnel
Carry out clerical duties such as answer, screen, and forward incoming phone calls, respond to emails, and prepare documents, including office correspondence
Work in with excel to maintain records, and some light reporting maybe required
Maintain office security by following safety procedures and controlling access via the reception desk (monitor visitor dashboard, assist with issuing visitor badges and guest parking tags)
Maintain general office files, including parking files, visitor/guest data, and other files related to the company’s daily office operations
Assist in ordering office supplies, equipment, and submit for furniture repair
Create work orders for maintenance of office facilities, and equipment
Assist with local employee engagement events
Back up Office Services Coordinator as needed with mail, office supplies, etc.
Perform other relevant duties such as photocopying, scanning, faxing as needed
Water plants weekly and open/close blinds in shared spaces
Review events calendar daily for Stratosphere, Titan and Atlas on 15th floor and other large conference spaces
Responsible for sending out packages, overnight mail via UPS including payroll checks
Responsible for printing invoices daily and mailing them out
Assist with putting out creamers and fruit per floor weekly
Responsible for printing out weekly parking passes and sending out digital parking passes to those that request it
Responsible for communicating with Property Management on building changes/updates
Provide Office Services Manager with a monthly supply list of what is needed at Reception
Support all employee-related events happening on the 15th floor (at times may require an earlier start to receive breakfast)
Be ready to receive and welcome all new hires, working closely with Recruiting
Support the Office Services Team with other duties as assigned