Administrative Receptionist and Coordinator

Sungrow USA Corporation•Houston, TX

7d•$18 - $24

About The Position

This role is responsible for managing the reception area, coordinating office operations, and providing administrative support to ensure a professional and efficient workplace. Key duties include greeting visitors, managing office supplies and common areas, coordinating events, and handling mail and administrative tasks.

Requirements

Experience in a receptionist or administrative role.
Proficiency in managing visitor logs and office procedures.
Ability to troubleshoot meeting room equipment and assist with video conferences.
Skills in maintaining cleanliness and organization of office spaces.
Experience with office design initiatives, space planning, and furniture arrangement.
Familiarity with office decoration for events and branding.
Experience managing office badge systems and access records.
Proficiency in handling mail, packages, and courier services.
Strong administrative support skills including data entry, filing, and document preparation.
Excellent customer service skills for assisting guests, employees, and vendors.
Ability to provide backup support for other administrative roles.

Responsibilities

Greeting and directing trainees, visitors, vendors, and delivery personnel while managing sign-in and office procedures.
Managing the visitor management system and maintaining accurate logs.
Assisting employees with video conferences and troubleshooting meeting room equipment.
Preparing and maintaining break rooms, coffee stations, showrooms, conference rooms and training spaces.
Coordinating catering needs, including set-up and notifications.
Conducting regular walkthroughs to identify and maintain the cleanliness, organization, and professional appearance of all office common areas, including reception, conference rooms, kitchens, and shared workspaces.
Assisting with office design initiatives, including space planning, furniture arrangement, and layout improvements to support functionality and employee experience.
Supporting office decoration efforts for seasonal updates, company events, and branding alignment.
Managing the office badge system by issuing, tracking, activating, and deactivating employee and visitor badges; maintaining accurate access records in alignment with company security policies.
Handling incoming and outgoing mail, packages, and courier services.
Providing administrative support such as data entry, filing, and document preparation.
Offering assistance to guests, employees, and vendors as needed.
Providing backup support for other administrative roles when required.