IT and Administrative Coordinator

Girl Scouts Of Greater Los Angeles•Inglewood, CA

About The Position

The IT and Administrative Coordinator keeps IT and Administration work organized and moving at Girl Scouts of Greater Los Angeles. The role coordinates projects, manages department invoices and reconciliations, handles scheduling and meeting follow-up, and supports onsite technology needs across GSGLA locations. Day-to-day technical support is handled by the managed service provider, Integris; this role ensures requests, vendors, and projects are tracked and followed through. The coordinator works closely with Finance, Properties, and People & Culture. Responsibilities are divided among project coordination (about 35–40%), finance and administration (about 25–30%), scheduling and communications (about 15–20%), and onsite and technology support (about 10–15%). The position also performs other duties as assigned.

Requirements

At least 2–3 years of experience in IT, administrative, or project coordination roles.
Strong working knowledge of Microsoft 365, including Teams, Outlook, SharePoint, Excel, and Planner/Lists.
Comfort using Copilot or other AI tools for notes and follow-up.
Comfort with technology and ability to perform basic troubleshooting.
Strong organization and follow-through, including confidence holding others to agreed deadlines.
Excellent written and verbal communication skills and good people skills with staff at all levels.
Flexibility and adaptability in an ever-changing environment.
Ability to spend time sitting, using a computer, and standing and walking throughout facilities.
Valid driver’s license and reliable transportation for travel between GSGLA locations throughout the region.
Ability to lift up to 15 pounds periodically.
Ability to attend evening and/or weekend meetings and/or events as needed.
Ability to perform the job safely without endangering the health or safety of oneself or others.
Experience with invoices, purchase orders, expense reports, and reconciliations.

Nice To Haves

Bachelor’s degree preferred.
Interest in AI and how it can support everyday work, with curiosity to learn and try new tools responsibly.
Some experience working with data, such as organizing, cleaning, or analyzing information in Excel, Lists, or reporting tools.

Responsibilities

Attend IT and Administration project calls, capture notes and action items, and follow up with owners and vendors.
Maintain project trackers for timelines, open items, and decisions, and help keep the Director on task and on schedule.
Take ownership of delegated project tasks, beginning with the phone system migration and IT and Administration policy updates.
Maintain documentation for projects, procedures, and strategic initiatives.
Prepare and reconcile department credit card transactions, mileage, and expense reports in Concur for Director approval.
Process, review, and track IT and Administration invoices, ensuring proper paperwork, documented approvals, and timely submission.
Track software licenses, subscriptions, and renewals, and assist with budget monitoring.
Handle IT procurement, including equipment for new hires.
Comply with Council financial policies and procedures.
Schedule and coordinate meetings, prepare agendas, and distribute notes and follow-ups.
Serve as the first point of contact for new-hire technology questions and support onboarding and offboarding.
Help keep the SharePoint intranet and staff-facing IT instructions current.
Visit GSGLA locations for Wi-Fi, network, AV, and site upgrade work, including walkthroughs with vendors, Integris, and Properties.
Provide basic troubleshooting, route issues to Integris through the ticketing process, and escalate when needed.
Serve as the point of contact for IT and Administration needs when the Director is out of the office.
Perform other duties as assigned.