Administrative Program Manager 2 (Business Office)

State of Louisiana•Lafayette, LA

About The Position

This position functions as an Administrative Program Manager 2 in the Business Office and serves as the primary assistant to the Administrative Program Manager 3 and the ADA of Business in the fiscal management of DOTD programs and projects. The incumbent works independently with broad supervision and serves as the District’s Procurement Specialist, exercising independent judgment and initiative in non-routine situations. The position directly supervises one or more Accounting/Administrative positions. The role leads district procurement and perpetual inventory activities, including purchasing, requisitions, procurement documentation, stockroom operations, inventory control, audits, and annual physical inventory. It also performs administrative and supervisory functions, coordinates with headquarters procurement officials and vendors, and prepares data and recommendations to support management decisions and budget forecasting. Other duties may be assigned as necessary, including emergency or disaster support activities.

Requirements

This promotional opportunity is limited to permanent DOTD employees.
Five years of experience in administrative services; or six years of full-time work experience in any field plus two years of administrative-services experience; or a bachelor’s degree plus two years of administrative-services experience; or an advanced degree plus one year of administrative-services experience.
Every 30 semester hours from an accredited college or university may substitute for one year of the six years of full-time work experience in any field, up to a maximum of 120 semester hours (four years).
Ability to work independently with broad supervision.
Ability to exercise independent judgment and initiative in non-routine situations.
No Civil Service test score is required for consideration.

Nice To Haves

Driving Results: Sets clear goals, stays focused, owns outcomes, and uses feedback to improve.
Making Accurate Judgments: Makes timely, well-reasoned decisions using available information, context, and trade-offs.
Thinking Critically: Analyzes information, weighs evidence, and draws logical, well-supported conclusions from credible sources.
Communicating Effectively: Communicates clearly, listens actively, and explains complex ideas well.

Responsibilities

Serve as the District’s lead procurement specialist and manage purchasing activities in compliance with applicable policies and procedures.
Oversee processing of contract and non-contract procurement actions to support operations.
Research and develop requisitions and collaborate with staff and vendors on specifications that meet fiscal and operational requirements.
Coordinate with headquarters procurement officials to align procurement activities with organizational standards.
Establish and maintain systems for purchase orders and procurement documentation using SAP, ERP, SRM, and other tools.
Direct stockroom operations, inventory control, audits, and annual physical inventory; ensure accurate tracking and policy compliance across units.
Establish job duties for direct reports and exercise signatory authority over personnel matters, including leave, evaluations, and corrective actions.
Act as the main point of contact for external vendors providing facility and support services, such as HVAC, elevators, and alarm systems.
Prepare complex statistical spreadsheets to support management decisions concerning procurement activities.
Track and update data on pending and current acquisitions for administrative units.
Recommend inventory levels and related expenditures to support budget forecasting.
Perform other duties as necessary, including emergency or disaster support activities.