Administrative Program Director 2

State of Louisiana•Baton Rouge, LA

1d•Onsite

About The Position

Located in the Office of Management & Finance within the Louisiana Department of Agriculture & Forestry Procurement Department, this position serves as the Assistant Procurement Director. It manages statewide processing, approval, and payment activities for LDAF’s purchasing card, travel, accounts payable, contracts, and purchasing programs within the Procurement Division. The position is responsible for the Louisiana Agricultural Finance Authority (LAFA) travel and accounts payable programs, which are exempt from Office of State Procurement review and oversight. The purchasing and travel budget for these exempt programs is approximately $3 million. The position is supervised by the Procurement Director and supervises two direct subordinates. The role communicates with agency management on interrelated policy-planning procedures, reports on procurement activities, directs procurement staff, and supports the development and execution of departmental procurement policies and procedures. It serves as a source of guidance on contracts, grants, procurement, travel, risk management, accounts receivable, and related matters for department and LAFA officials and staff. The position monitors contracts for compliance, helps educate personnel statewide on procurement processes, and administers the agency purchasing card program. It maintains the Works system, audits CBA purchasing card accounts and travel documentation, and interprets applicable state laws, rules, regulations, and policies. It also manages statewide accounts payable processes for LDAF and LAFA, including voucher processing, receipt documentation, payment processing and approvals, payment research, and handling lost, stolen, duplicate, or returned checks. The incumbent may represent the Office of Management and Finance at the LDAF Emergency Operations Center for purchasing-related tasks during emergencies. Other duties may be assigned. This is a full-time promotional opportunity open only to permanent classified employees of the Louisiana Department of Agriculture & Forestry. The position is located in East Baton Rouge Parish, Louisiana. No Civil Service test score is required. Applicants must provide detailed relevant education and experience in the application; resumes are not accepted in lieu of completed application sections.

Requirements

Meet one of the following minimum qualification pathways: six years of experience in administrative services; six years of full-time work experience in any field plus three years of administrative services experience; a bachelor's degree plus three years of administrative services experience; or an advanced degree plus two years of administrative services experience.
College experience substitution: each 30 semester hours from an accredited college or university counts as one year toward the six years of full-time work experience in any field, up to 120 semester hours and four years of substitution.
Must be a permanent classified employee of the Louisiana Department of Agriculture & Forestry to apply for this promotional opportunity.
Provide relevant, detailed education and experience information in the application; resumes are not accepted in lieu of completed education and experience sections.

Responsibilities

Communicate at the agency management level when interrelated policy-planning procedures are established.
Provide routine reports to department offices on procurement office activities and report exceptional circumstances when required.
Organize, direct, and control procurement staff work, including contract management, purchasing, accounts payable, and travel.
Assist in developing and executing LDAF procurement policies and procedures.
Provide information and advice regarding contracts, grants, procurement, travel, risk management, and accounts receivable to agency and LAFA officials and personnel.
Monitor executed contracts for compliance in coordination with program managers.
Assist with planning, organizing, and conducting statewide seminars on procurement processes for LDAF and LAFA personnel.
Serve as Agency Purchasing Card Program Assistant Administrator for statewide LDAF users and ensure card use complies with state guidelines for commodity purchases and travel.
Keep informed about purchasing card program updates and assist in developing agency-specific policies consistent with state purchasing card and travel policies.
Monitor and maintain the Works system for procurement and travel cards.
Audit CBA purchasing card accounts and travel documentation for compliance with regulatory requirements, policies, and procedures.
Review and interpret state laws, government rules and regulations, and LDAF and LAFA policies and procedures affecting the purchasing card program.
Manage statewide accounts payable for LDAF and LAFA, including processing payment vouchers in LaGov, receiving documents in the SRM/ECC system, processing LAFA procurement system payments, approving payments, and researching outstanding payments.
Process and approve requests to cancel or void and reissue vendor checks due to loss, theft, or duplicate payment; investigate and correct returned checks.
May serve as an Office of Management and Finance representative at the LDAF Emergency Operations Center and perform purchasing tasks related to emergencies.
Perform other duties as assigned.