Administrative Program Director 3

State of Louisiana•Hammond, LA

13d•Onsite

About The Position

At the Louisiana Department of Transportation and Development (DOTD), we plan, build, maintain, and protect the transportation systems that connect communities, support commerce, and keep Louisiana moving. The incumbent serves as the Appointing Authority for all employees under his/her jurisdiction and supervises a staff of four (4) direct reports and seven (7) indirect reports, all of which service six (6) parishes within the District’s operating area. The incumbent will participate in appropriate DOTD structured training programs and attend all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks. The incumbent serves as the Assistant District Administrator of Business as a member of the District Executive Staff. As such, the incumbent is the Business Owner with overall responsibility for program administration, implementation, and compliance of the Accounting and Procurement sections of the District. Incumbent exercises supervision over a wide range of financial and administrative functions, including budget development, monitoring, tracking and reporting, accounting services, procurement and purchasing, contracts, consumable property inventory, property control management, and facility maintenance. This position is a highly complex position requiring the incumbent to do multiple tasks requiring specialized training and knowledge. The incumbent must function at advanced levels on several computer systems and software programs directly related to the development and maintenance of all services. This position is located in Tangipahoa Parish, District 62 Unit 001 and reports to the District Administrator (Engineer 9).

Requirements

Proficiently skilled with a working knowledge of Generally Accepted Account Principles (GAAP), Fiscal Accounting Code, LaGov (SAP, SRM, Agile Assets, Datawarehouse) and Microsoft Office software.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Owns results, meets standards, and responds to feedback professionally.
Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results. Sets clear goals, stays focused, owns outcomes, and uses feedback to improve.
Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions. Analyzes key info, weighs evidence, and draws logical, well-supported conclusions from credible sources.
Eight years of experience in administrative services; OR Six years of full-time work experience in any field plus five years of experience in administrative services; OR A bachelor's degree plus five years of experience in administrative services; OR An advanced degree plus four years of experience in administrative services.
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Nice To Haves

The incumbent will participate in appropriate DOTD structured training programs and attend all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks.

Responsibilities

Oversees development, monitoring, and control of the District budget, ensuring accurate cost accounting, proper fund allocation, and coordination with DOTD Headquarters for special funding needs.
Leads District operations within LaGov systems (PTMW, AGILE, SAP, ERP, SRM), serving as subject matter expert for AGILE records and managing labor card corrections and approvals.
Directs procurement and supply management functions, setting policy, preparing specifications, approving Shopping Carts and Purchase Orders, and retaining purchasing authority for contract and non-contract purchases.
Manages District payroll processes with full post-pay period approval authority, while contributing to strategic planning, performance measurement, resource allocation, and advising the District Administrator on business operations.
Evaluates District efficiency, coaches support staff, directs preparation of HR/Accounting/Procurement reports, and coordinates safety and Workers’ Compensation processes with the District Loss Prevention Officer.