Administrative Assistant 3

Ingalls Shipbuilding•Newport News, VA

1d•Onsite

About The Position

Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisors assignment. May take and transcribe dictation. This position will provide general administrative support for a group of ~100 engineers, technicians, and analysists, and multiple Manager 3's within the Propulsion & Reactor Engineering Planning Yard. Key skills include ability to process numerous travel requests (including international travel), office management, onboarding, and event planning and management. Qualified candidates must display excellent communication and organizational skills, and the ability to pivot based on changing priorities.

Requirements

High School/GED
4 years of additional education and/or experience
Excellent communication skills
Excellent organizational skills
Ability to pivot based on changing priorities

Responsibilities

Setting up and maintaining files
Interviewing callers and making proper referrals
Arranging meetings and conferences
Receiving, referring, or answering mail
Reviewing drafts and finished documents for appropriate grammatical usage
Answering questions relating to office operations and established policies and procedures
Gathering, compiling and reporting on information relevant to supervisors assignment
Taking and transcribing dictation
Processing numerous travel requests (including international travel)
Office management
Onboarding
Event planning and management