Administrative Assistant 3

Walla Walla Community College • Walla Walla, WA

14h • Onsite

About The Position

Walla Walla Community College (WWCC) is seeking applicants for a full-time Administrative Assistant 3 at the Walla Walla campus. At Walla Walla Community College, we inspire all students to discover their potential and achieve their goals by providing relevant, equitable, and innovative learning opportunities and services. As an organization, we value learning opportunities, a sense of community, diversity, health and humor, excellence, integrity, teamwork, innovation, personal and professional growth, and sustainability. This position is open until filled. First consideration will be given to applicants whose complete application has been received by 6/23/2026 @ 11:59pm PST. See Required Application Materials section for more information.

Requirements

• High school diploma or GED.
• Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
• Demonstrated ability to handle confidential and sensitive information.
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams, SharePoint) and Zoom.
• Equivalent formal education may substitute year-for-year for required experience.

Nice To Haves

• Associate degree or AAS in Administrative Office Professional or related field.
• Previous experience in higher education.
• Bilingual in English/Spanish (oral and written).

Responsibilities

• Serve as liaison between the Dean’s office, faculty, staff, students, and external partners.
• Manage the Dean’s calendar, coordinate meetings, and ensure deadlines are met.
• Draft, edit, and distribute correspondence, reports, and communications.
• Screen calls, visitors, and correspondence, and ensure appropriate follow-up.
• Represent the Dean at meetings and take minutes as appropriate and requested.
• Coordinate room reservations, technology setup, and virtual meeting platforms.
• Reconcile and process purchasing card (PCard) charges for Dean (others handled by Secretary Senior), coordinate and process travel requests and reimbursements in accordance with college and state policies.
• Track and monitor division budgets, including professional development funds.
• Prepare and distribute budget reports to the Dean.
• Ensure budget expenditures are coded correctly and comply with state and institutional guidelines.
• Assist in tracking course scheduling and enrollment data; recommend adjustments based on enrollment.
• Track and prepare faculty workload and payroll data in collaboration with the Instructional Support Specialist, Dean, and other support staff.
• Coordinate and assist with recruitment processes, including scheduling interviews, participating on search committees, and onboarding new staff and faculty (full-time and adjunct).
• Ensure resources (technology, office space, keys, etc.) are available for new personnel.
• Process and track personnel-related documents, stipends, and reassignments.
• Assist with grant preparation, submission, and reporting by gathering enrollment, budget, and program data.
• Support division activities, projects, and community partnerships as assigned by the Dean.

Benefits

• medical, dental, life and long-term disability insurance
• paid sick leave
• paid vacation leave
• retirement plan
• 3% of taxable income deferred into the State of Washington Deferred Compensation Program (DCP) unless declined at time of hire.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED