Administrative Professional 1 - 20021524

State of Ohio • Mansfield, OH

3d • Onsite

About The Position

The Administrative Professional 1 provides administrative and clerical support at the Allen/Oakwood Correctional Institution. The role supports routine office operations, document preparation and handling, data entry, records management, scheduling, and communication with staff and the public. The position also helps maintain documentation required by applicable correctional standards, regulations, policies, and procedures.

The role is permanent, full-time, classified employment with the Ohio Department of Rehabilitation and Correction. The work location is 1150 North Main Street, Mansfield, Ohio. Work hours are not specified.

Requirements

• One year of training or one year of experience in secretarial science or business office applications, or an equivalent combination meeting the stated minimum class qualifications.
• For positions requiring technical terminology, six months of training or six months of experience in relevant technical terminology.
• Skills in administrative support/services, computer literacy, clerical work and data entry, attention to detail, organizing and planning, and time management.
• Final applicants tentatively selected must submit to urinalysis for illegal drug use, including marijuana, before appointment.
• The final applicant selected must undergo a criminal background check.

Responsibilities

• Types, proofreads, edits, copies, scans, distributes, posts, and files documents, correspondence, reports, and memos.
• Prepares documents, including composing and typing materials and obtaining signatures.
• Performs routine administrative duties, including responding to routine correspondence and verbal requests that do not require a supervisor’s personal attention.
• Produces typed copies of staff correspondence and schedules, logs kites, and types responses.
• Researches, retrieves, and enters data into the DOTS Portal system or other applicable programs; enters data into ORAS as needed.
• Directs telephone inquiries from the public to the appropriate staff member.
• Maintains and provides documentation required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies, and procedures.
• Interacts with other departments and provides information and data compilations.
• Receives, sorts, reviews, and distributes incoming and outgoing mail, correspondence, and directives.
• Schedules appointments and meetings and provides clerical support, including support for special projects and, for unit administrative professional 1s, video in-reach, virtual hearings, and virtual funeral visits.
• Performs general clerical tasks, such as answering telephones, filing, ordering supplies, conducting inventory control, copying documents, and maintaining calendars and itineraries.
• Reviews visiting applications for completeness and enters data into the DOTS Portal System.
• Coordinates and ensures processing of routine tasks.
• Sets up, organizes, alphabetizes, and files correspondence, forms, and reports; creates new files and purges records according to applicable retention schedules.
• Manages appointment schedules, notifies appropriate personnel, arranges meetings, and provides clerical support to other offices as assigned.
• Serves on committees and attends meetings, seminars, conferences, and in-service training as required.
• Ensures the work area is secure, clean, and orderly.
• Provides other related clerical support and performs other duties as assigned.

Benefits

• Medical coverage.
• Free dental, vision, and basic life insurance premiums after completion of the eligibility period.
• Paid vacation, personal and sick leave, and 11 paid holidays per year.
• Childbirth, adoption, and foster care leave.
• Education and development opportunities, including Employee Development Funds and Public Service Loan Forgiveness.
• Public retirement systems, including OPERS, STRS, SERS, and HPRS, and optional Ohio Deferred Compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed