Administrative Professional 1 (PN 20013565)

State of Ohio • Columbus, OH

6d • Onsite

About The Position

The Ohio Department of Health is seeking an Administrative Professional 1 for the Bureau of Infectious Diseases (BID) Immunization Program. The position provides routine administrative support, makes recommendations regarding program activities, and assists in developing procedures related to established program policy. It works with internal and external customers and supports the program’s reporting, information, and document-processing functions.

The role is based at 246 North High Street, 1st Floor, Columbus, Ohio. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. This is a permanent, full-time, hourly classified position represented by OCSEA. Compensation begins at $22.59 per hour at Pay Grade 27, Step 1, with a stated opportunity for an increase after six months of satisfactory performance and yearly raises thereafter.

Requirements

• At least one year of training or experience in secretarial science or business office applications, or an equivalent qualification.
• For positions requiring technical terminology, at least six months of training or experience in relevant technical terminology.
• The application must clearly document qualifying experience, education, or training.
• Technical skills: clerical and data entry, computer literacy, and basic documentation.
• Professional skills: attention to detail, critical thinking, organizing and planning, time management, verbal communication, and written communication.

Responsibilities

• Provide coverage for BID’s main telephone lines by answering, screening, and transferring routine calls and emails, and refer more complex inquiries to a supervisor or appropriate authority.
• Prepare, sort, route, and distribute mail.
• Maintain the filing system.
• Research requests for information and data.
• Use Microsoft Office and other applications to transcribe, format, type, and proofread documents from rough drafts or dictation.
• Explain Immunization Program activities and functions to internal and external customers.
• Compile data, prepare reports, and gather statistics.
• Track vaccine usage and inventory reports from public clinics, follow up on missing or late reports, collect reports, and enter information into a database.
• Operate and monitor electronic fax and email accounts.
• Enter received and processed data submissions into Microsoft Excel spreadsheets.

Benefits

• Medical coverage.
• Free dental, vision, and basic life insurance premiums after completion of the eligibility period.
• Paid vacation, personal, and sick leave, plus 11 paid holidays per year.
• Childbirth, adoption, and foster care leave.
• Education and development opportunities, including employee development funds and Public Service Loan Forgiveness.
• Public retirement systems, including OPERS, STRS, SERS, and HPRS, and optional Ohio Deferred Compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed