Administrative Professional 1 - 20021524

State of Ohio•Mansfield, OH

1d•Onsite

About The Position

The Administrative Professional 1 provides clerical and administrative support at the Allen/Oakwood Correctional Institution. The position supports staff and departments by preparing and managing documents and records, entering and retrieving information in applicable systems, directing inquiries, coordinating appointments and meetings, and handling incoming and outgoing mail. It also maintains documentation required by correctional standards, regulations, policies, and procedures, and performs other related duties as assigned. The position is permanent and full-time, located at 1150 North Main Street, Mansfield, Ohio. The listed compensation is $22.59. The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace. Final applicants tentatively selected must undergo pre-employment urinalysis, including testing for marijuana, and the selected applicant must undergo a criminal background check.

Requirements

One year of training or experience in secretarial science or business office applications, or the equivalent of the stated minimum qualifications.
For positions requiring technical terminology, six months of training or experience in relevant technical terminology.
Job skills include administrative support/services, computer literacy, clerical and data entry, attention to detail, organizing and planning, and time management.

Responsibilities

Types, proofreads, and edits documents; copies, scans, distributes, posts, and files correspondence, reports, and memoranda.
Prepares documents, including composing and typing materials and obtaining signatures.
Performs routine administrative duties, including responding to routine correspondence and verbal requests that do not require a supervisor’s personal attention.
Produces typed copies of staff correspondence and schedules, logs kites, and types responses.
Researches, retrieves, and enters data in the DOTS Portal system or other applicable programs; enters data into ORAS as needed.
Maintains and provides documentation required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, and applicable policies and procedures.
Interacts with other departments and provides information and compiled data.
Receives, sorts, reviews, and distributes incoming and outgoing mail, correspondence, and directives.
Schedules appointments and meetings and provides clerical support, including support for special projects and, for unit administrative professional 1s, video in-reach, virtual hearings, and virtual funeral visits.
Performs general clerical tasks such as answering telephones, filing, ordering supplies, inventory control, copying documents, and maintaining calendars and itineraries.
Reviews visiting applications for completeness and enters information into the DOTS Portal System.
Coordinates and ensures processing of routine tasks.
Sets up, organizes, alphabetizes, and maintains correspondence, forms, and reports; creates new files and purges records according to applicable retention schedules.
Manages appointment schedules, notifies appropriate personnel, makes meeting arrangements, and provides clerical support to other offices as assigned.
Serves on committees and attends meetings, seminars, conferences, and in-service training as required.
Ensures the work area is secure, clean, and orderly.
Performs other related clerical support and duties as assigned.

Benefits

Medical coverage
Free dental insurance premiums after completion of the eligibility period
Free vision insurance premiums after completion of the eligibility period
Free basic life insurance premiums after completion of the eligibility period
Paid time off, including vacation, personal leave, and sick leave
11 paid holidays per year
Childbirth, adoption, and foster care leave
Education and development opportunities, including Employee Development Funds and Public Service Loan Forgiveness
Public retirement systems, including OPERS, STRS, SERS, and HPRS
Optional deferred compensation through Ohio Deferred Compensation