Administrative Professional 1 (PN 20013565)

State of Ohio • Columbus, OH

4d • Onsite

About The Position

The Ohio Department of Health is seeking an Administrative Professional 1 for the Bureau of Infectious Diseases (BID) Immunization Program. The position provides routine administrative support, makes recommendations regarding program activities, and assists with developing procedures related to established program policy. It is a permanent, full-time, hourly position located at 246 North High Street, 1st Floor, Columbus, Ohio. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The stated starting rate is $22.59 per hour, with the opportunity for an increase after six months of satisfactory performance and annual raises thereafter.

The Ohio Department of Health’s mission is to advance the health and well-being of all Ohioans. The Bureau of Infectious Diseases works to prevent and control infectious disease and coordinates with local health departments, healthcare providers, and laboratories to support timely review and investigation of disease reports. The Immunization Program position supports program operations and communication with internal and external customers.

The selected candidate will be required to undergo a criminal background check. Official transcripts for post-secondary education claimed on the application must be provided upon request before a formal offer can be made. The posting also states that the State of Ohio is a drug-free workplace and that this position may be subject to additional restrictions under its Drug-Free Workplace Policy.

Requirements

• One year of training or experience in secretarial science or business office applications, or an equivalent combination meeting the stated minimum class qualifications.
• For positions requiring technical terminology, six months of training or experience in relevant technical terminology.
• Ability to perform clerical and data-entry work and use computers.
• Attention to detail, critical thinking, organizing and planning, time management, verbal communication, and written communication skills.
• Application must explicitly document how the applicant meets the minimum qualifications; experience, education, or training not stated in the application will not receive credit.

Responsibilities

• Provide coverage for BID’s main telephone lines by answering, screening, and transferring routine calls and emails about program information, and referring more complex requests to a supervisor or other appropriate authority.
• Prepare, sort, route, and distribute mail.
• Maintain the filing system.
• Research requests for information and data.
• Use Microsoft Office and other applications, including the Administrative Document Tracking System and Workflow Integrated System Enterprise, to transcribe, format, type, and proofread documents from rough drafts or dictation.
• Explain Immunization Program functions to internal and external customers.
• Compile data, prepare reports, and gather statistics.
• Track vaccine-usage and inventory reports from public clinics, follow up on missing or late reports, collect reports, and enter information into a database.
• Operate and monitor electronic fax and email accounts.
• Enter data submissions into Microsoft Excel spreadsheets as submissions are received and processed.

Benefits

• Medical coverage.
• Free dental, vision, and basic life insurance premiums after completion of the eligibility period.
• Paid time off, including vacation, personal and sick leave, and 11 paid holidays per year.
• Childbirth, adoption, and foster care leave.
• Education and development opportunities, including Employee Development Funds and Public Service Loan Forgiveness.
• Public retirement systems, including OPERS, STRS, SERS, and HPRS, and optional deferred compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed