Administrative Officer (Dental)

Veterans Health Administration•Hampton, VA

1d•Onsite

About The Position

The Administrative Officer serves the Dental department at the Hampton VA Medical Center and coordinates and monitors its administrative programs. At the GS-11 level, the role is responsible for office staff and has authority to change administrative programs in support of Dental’s goals. The position provides technical and administrative supervision to a Budget Technician, Program Support Assistant (OA), and administrative support staff. It also serves as the department’s Automated Data Processing Application Coordinator (ADPAC) and Contracting Officer’s Representative (COR). The role oversees administrative management, personnel and position management, policy and procedure development, data and reporting, training and systems administration, and budget and financial planning. The Administrative Officer works with department leadership and the Assistant Chief to address management issues, improve processes, and coordinate purchasing and supply use. The position is full-time, Monday through Friday, 8:00 a.m. to 4:30 p.m. Telework is not available, and the position is not virtual.

Requirements

U.S. citizenship is required.
For current Federal employees covered by the time-in-grade requirement, 52 weeks at GS-9 is required for the GS-11 position.
One year of specialized experience equivalent to at least GS-9, such as interpreting administrative policies, identifying requirements, developing and implementing procedures, and advising management on administrative matters; planning, coordinating, and monitoring administrative projects and organizational activities; and providing guidance and preparing correspondence, reports, recommendations, briefings, and other management products.
Alternatively, applicants may qualify through a Ph.D. or equivalent doctoral degree, three full years of progressively higher-level graduate education leading to such a degree, or a related LL.M.
A combination of qualifying specialized experience and graduate education beyond three full years may be used to qualify; combined percentages must total at least 100 percent.
A transcript must be submitted when education is used to qualify.
Applicants must complete the required application, questionnaire, and online assessment.
Applicants must meet the announcement's closing-date requirements and provide a resume with job titles, employer names, hours worked per week, dates, duties, and, for Federal positions, series and grade.
The work is primarily sedentary, with some slight physical effort potentially required.
Applicants may be required to serve a probationary or trial period and are subject to background/security investigation and onboarding requirements.

Responsibilities

Oversee and facilitate administrative management for Dental.
Provide technical and administrative supervision to a Budget Technician, Program Support Assistant (OA), and administrative support staff.
Manage the incentive awards program.
Carry out Equal Employment Opportunity policies and program activities.
Develop indicators; monitor and compile data; analyze results; take corrective action; and prepare related reports.
Develop, plan, issue, and implement procedures to comply with directives concerning administrative matters.
Analyze and evaluate problems and recommend or devise solutions related to systems administration, training management, publication management, and data management within the division.
Participate in regular meetings with leadership and senior members to address administrative management issues, resolve problems, and recommend process or program improvements.
Serve as the department Automated Data Processing Application Coordinator (ADPAC) and Contracting Officer's Representative (COR).
Manage, monitor, coordinate, and provide regulatory guidance on personnel actions, organizational structures, and position management for the Service.
Review and interpret regulatory guidelines, policies, and standing operating procedures, and recommend revisions concerning personnel administration and Service operations.
Participate in budget planning and financial management for Dental.
Attend budget calls, review guidelines and instructions, and brief managers on schedules and data requirements.
Coordinate with the Assistant Chief to control purchasing and the use of supplies.
Review office needs to plan and develop budget data and justifications for review and approval.
Perform other related duties as assigned.