ADMIN OFCR 2 CX

UCSF • San Francisco, CA

9d • $31 - $58 • Hybrid

About The Position

The administrative associate (AA) independently provides administrative support for the Zuckerberg San Francisco General Hospital (ZSFG) division of the UCSF Department of Obstetrics, Gynecology, and Reproductive Sciences. They handle a variety of ongoing administrative operational issues of moderate scope, including analyzing and resolving both short-term and long-term operational problems.

This position will spend 50% time as the logistics coordinator for the division’s medical education programs including the residency program (40 residents), medical student clerkships (~50 third and fourth-year medical students), and fellowships (2 complex family fellows plus fellows from 3-4 other Ob-Gyn divisions). In this role, they will handle all ZSFG-based administrative tasks associated with onboarding, onsite support, and offboarding for trainees. This includes but is not limited to obtaining badges, parking passes, scrubs, and meal cards; ensuring all training and compliance requirements are met including those associated with EPIC; and responding to trainee questions in real time.

During the other 50% time, the AA will manage general administrative issues for the division including but not limited to mail/packages/deliveries; IT and capital equipment inventories; various facilities and space management functions; accounts payable, accounts receivable, and purchasing functions; event planning; administrative support for clinical faculty such as scheduling complex meetings and making travel arrangements; and other onsite support such as backup reception and emergency floor warden duties.

Requirements

• Independent provision of administrative support.
• Analysis and resolution of short-term and long-term operational problems.
• Handling of ZSFG-based administrative tasks for trainee onboarding, onsite support, and offboarding.
• Ensuring training and compliance requirements are met.
• Management of general administrative issues including mail, IT, facilities, and space.
• Oversight of financial functions (AP, AR, purchasing).
• Event planning.
• Administrative support for clinical faculty (scheduling, travel arrangements).
• Onsite support duties (backup reception, emergency floor warden).

Responsibilities

• Serve as the logistics coordinator for medical education programs, managing administrative tasks for trainee onboarding, onsite support, and offboarding.
• Handle ZSFG-based administrative tasks including obtaining badges, parking passes, scrubs, and meal cards for trainees.
• Ensure all training and compliance requirements for trainees are met, including those associated with EPIC.
• Respond to trainee questions in real time.
• Manage general administrative issues for the division, including mail/packages/deliveries, IT and capital equipment inventories, and facilities/space management.
• Oversee accounts payable, accounts receivable, and purchasing functions.
• Plan events for the division.
• Provide administrative support to clinical faculty, including scheduling complex meetings and making travel arrangements.
• Perform other onsite support duties such as backup reception and emergency floor warden duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed