Admin Assistant 2

University of New Mexico•Albuquerque, NM

4d•$18 - $22•Onsite

About The Position

The Center for Development and Disability (CDD), New Mexico’s University Center for Excellence in Developmental Disabilities Education, Research and Service, is seeking an Administrative Assistant 2 to provide comprehensive administrative support to the Center Administrative Division. The position supports daily operations and provides efficient, professional service to division staff, guests, and patients. The role provides administrative support to division staff, including the Administrative Operations Director and Unit Administrator. Duties include scheduling meetings, preparing minutes, coordinating travel and reimbursements, covering the support desk, answering phones, assisting with vehicle checkout and return, ordering division supplies using a P-Card, and processing Center mail and packages. The role also coordinates Center vehicle maintenance and cleaning, responds to inquiries, and assists with special projects and other administrative needs. The position is based at the Health Sciences Center in Albuquerque, New Mexico. It is a term, full-time, benefits-eligible staff position with an hourly pay range of $17.56 to $22.29 and a term end date of June 30, 2027. The position requires a valid New Mexico driver's license, completion of UNM's Defensive Driving Course if hired, and the ability to lift packages averaging 25 pounds.

Requirements

High school diploma or GED.
At least 3 years of experience directly related to the duties and responsibilities; qualifying education above the minimum may substitute for experience year for year.
Valid New Mexico driver's license and ability to complete UNM's Defensive Driving Course if hired.
Ability to lift packages averaging 25 pounds.
Knowledge of and experience providing administrative support, scheduling meetings and travel, and interacting professionally with staff, guests, patients, and the public.
Excellent attention to detail, strong organizational and communication skills, sound judgment, and ability to manage multiple priorities.
Strong computer skills in MS Word, Outlook, Excel, and Access.
Punctual, reliable, service-oriented, and able to work independently and contribute effectively as part of a team.

Nice To Haves

Excellent interpersonal and communication skills, as evidenced through the interview process.
Ability to work on a team of diverse staff and support a large Center handling multiple requests and issues.
Detail-oriented with strong organizational skills and a positive, helpful attitude.
Background working with confidential material.
Familiarity with diverse communities, including individuals with developmental disabilities and families in need.
UNM or other university experience with P-Card, Chrome River, and LoboMart.

Responsibilities

Provide administrative support to division staff, including the Administrative Operations Director and Unit Administrator.
Schedule meetings, prepare meeting minutes, coordinate travel arrangements, and process travel reimbursements.
Provide support desk coverage, answer phones, and assist with vehicle checkout and return.
Order division-specific supplies using a P-Card and assist with Center mail and package processing.
Schedule and coordinate Center vehicles for routine maintenance and cleaning.
Respond professionally, courteously, and promptly to inquiries from staff, guests, and patients.
Assist with special projects and other administrative duties as needed to support Center Administration.