Admin Assistant 2

The University of New Mexico•Albuquerque, NM

2d•Onsite

About The Position

The Center for Development and Disability (CDD), New Mexico’s University Center for Excellence in Developmental Disabilities Education, Research and Service, is seeking an Administrative Assistant 2 to provide comprehensive administrative support to the Center Administrative Division. The role supports daily operations and provides efficient, professional service to division staff, guests, and patients. The position provides administrative support to division staff, including the Administrative Operations Director and Unit Administrator. Duties include scheduling meetings, preparing minutes, coordinating travel and reimbursements, covering the support desk, answering phones, assisting with vehicle checkout and return, ordering division supplies with a P-Card, and processing Center mail and packages. The employee also coordinates delivery of Center vehicles for routine maintenance and cleaning, responds to inquiries, and assists with special projects and other administrative duties as needed. This is a benefits-eligible, non-exempt, hourly, term full-time staff position at the University of New Mexico Health Sciences Center in Albuquerque, New Mexico. The term end date is June 30, 2027. The position is not eligible for remote work and requires a valid New Mexico driver's license, completion of UNM’s Defensive Driving Course if hired, and the ability to lift packages averaging 25 pounds.

Requirements

High school diploma or GED.
At least 3 years of experience directly related to the duties and responsibilities; completed degrees above the minimum education requirement may substitute for experience on a year-for-year basis.
Valid New Mexico Driver's License and ability to complete the UNM Defensive Driving Course if hired.
Ability to lift packages averaging 25 pounds.
Knowledge of and experience providing administrative support, scheduling meetings and travel, and interacting professionally with staff, guests, patients, and the public.
Excellent attention to detail, strong organizational and communication skills, sound judgment, and ability to manage multiple priorities effectively.
Strong computer skills in MS Word, Outlook, Excel, and Access.
Punctual, reliable, service-oriented, able to work independently, and able to contribute effectively as part of a team.

Nice To Haves

Excellent interpersonal and communication skills, as assessed through the interview process.
Ability to work on a team of diverse staff and support a large Center handling multiple requests and issues.
Detail-oriented approach, strong organizational skills, and a positive, helpful attitude.
Background working with confidential material.
Familiarity with diverse communities, including individuals with developmental disabilities and families in need.
UNM or other university experience with P-Card, Chrome River, and LoboMart.

Responsibilities

Provide administrative support to division staff, including the Administrative Operations Director and Unit Administrator.
Schedule meetings and prepare meeting minutes.
Coordinate travel arrangements and process travel reimbursements.
Provide support desk coverage, answer phones, and assist with vehicle checkout and return.
Use a P-Card to order supplies specific to the division.
Assist with mail and package processing for the Center.
Schedule and coordinate delivery of Center vehicles for routine maintenance and cleaning.
Respond professionally, courteously, and promptly to inquiries from staff, guests, and patients.
Assist with special projects and other administrative duties as needed to support Center Administration.