Administrative Officer 2 (12-5109)

State of Alaska•Anchorage, AK

2d•Onsite

About The Position

The Administrative Officer 2 serves as a senior leader within the Division of Motor Vehicles (DMV), overseeing all administrative, financial, and operational support functions. This position is responsible for analyzing the division’s organizational structure and recommending improvements to increase efficiency, revising policies and procedures, and guiding strategic planning alongside the senior management team. Key responsibilities include managing the division’s $65+ million budget and multiple fund sources, ensuring accurate revenue collection and reporting, and preparing and monitoring annual operating and capital budgets. The incumbent directs grant and contract administration, ensuring compliance with federal and state requirements, and oversees procurement, leases, and vendor relationships. They supervise fiscal and administrative staff, warehouse operations, and procurement functions, ensuring proper handling of assets, documents, and financial transactions. In addition, the Administrative Officer 2 acts as the division’s expert in budgeting, personnel, procurement, labor relations, and HR actions, advising the Director and managers on staffing, classification, and labor issues. They anticipate financial and operational needs, provide accurate forecasting for decision-making, and ensure that all administrative processes align with DMV’s mission and statewide policies. As part of DMV’s senior management team, this position plays a critical role in policy development, strategic planning, workforce management, and ensuring efficient, secure, and customer-focused operations across DMV offices, commission agents, and business partners statewide.

Requirements

Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.
Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.
Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Nice To Haves

Customer Service – a commitment to anticipating and effectively responding to the needs of diverse customers.
Leadership – a commitment to demonstrating an outward mindset and empowering people to reach their potential.
Innovation – a commitment to applying new technologies and ideas to advance the organization.
Stewardship – a commitment to the responsible use of state resources.
Trust – a commitment to open and honest communication and ethical behavior.
Fun – a commitment to creating fun and passion in the workplace.

Responsibilities

Overseeing all administrative, financial, and operational support functions.
Analyzing the division’s organizational structure and recommending improvements to increase efficiency.
Revising policies and procedures.
Guiding strategic planning alongside the senior management team.
Managing the division’s $65+ million budget and multiple fund sources.
Ensuring accurate revenue collection and reporting.
Preparing and monitoring annual operating and capital budgets.
Directing grant and contract administration, ensuring compliance with federal and state requirements.
Overseeing procurement, leases, and vendor relationships.
Supervising fiscal and administrative staff, warehouse operations, and procurement functions.
Ensuring proper handling of assets, documents, and financial transactions.
Acting as the division’s expert in budgeting, personnel, procurement, labor relations, and HR actions.
Advising the Director and managers on staffing, classification, and labor issues.
Anticipating financial and operational needs.
Providing accurate forecasting for decision-making.
Ensuring that all administrative processes align with DMV’s mission and statewide policies.
Playing a critical role in policy development, strategic planning, and workforce management.
Ensuring efficient, secure, and customer-focused operations across DMV offices, commission agents, and business partners statewide.