ADMINISTRATIVE SERVICES OFFICER 2

Arizona Department of Administration • Flagstaff, AZ

2d • $60,000 - $65,000 • Remote

About The Position

The Business & Finance Unit is currently seeking a highly qualified Budget Analyst. This position will work closely with division/ programs in providing the necessary fiscal and business information needed. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Government accounting and budgeting principles, forecasting, resource allocation, and planning.
• Funding mechanisms (appropriations, grants, fee-based) for complex governmental financial operations.
• Federal regulations, Arizona Revised Statutes, and agency/State policies and procedures.
• Researching and compiling information.
• Applicable State statutes, rules, and regulations concerning the Department and section.
• State government and department organizational structure.
• Confidentiality.
• Microsoft Office and G-Suite/Workplace.
• Strong problem-solving, analytical, and data analysis skills, including the use of financial systems and software.
• Proficiency in process improvement.
• Excellent verbal and written communication of budget issues and financial information to all staff levels.
• Effective time management.
• Strong fact-gathering, statistical, and abstract analysis skills.
• Excellent customer service for internal and external customers.
• Analyze, interpret, and communicate complex financial data effectively.
• Maintain professional relations and communicate well with all customers.
• Collaborate productively in individual and group settings.
• Prioritize, organize, and complete multiple tasks by deadlines.
• Demonstrate organization, analytical skills, professionalism, and sound judgment in problem-solving and establishing priorities.
• Complete accurate tasks and meet deadlines.
• Work under pressure to meet deadlines, exhibiting initiative, prioritizing effectively, and adapting to changing priorities and assignments.
• Learn and apply LEAN principles for continuous problem-solving and value creation.
• Work independently with minimal supervision.
• Work as a team player within several divisions.
• Show initiative and adapt to changing priorities.
• Respond to inquiries with tact and timely information.
• Build positive relationships with staff and the public.
• Provide accurate work and timely status reports.
• Apply analytical skills and sound judgment to solve problems.
• Travel or work remotely as required.

Nice To Haves

• Bachelor’s degree in accounting, finance or business administration preferred
• Minimum 3 years’ experience in such fields as personnel, budget analysis, purchasing, accounting, data processing or related administrative services work.
• Any combination of training and experience that meet the knowledge, skills, and abilities (KSAs).

Responsibilities

• Oversee financial planning, monitoring, and analysis, including revenue forecasting and expenditure projections in collaboration with program management.
• Utilizing revenue and expenditure forecasts to determine cash balances and assess the overall financial health of the agency's funds.
• Ensure data integrity and perform financial and statistical analysis to support reporting for all levels of management, including OSPB, JLBC, and legislative committees.
• Monitor legislative bills impacting the agency and provide impact analyses and implementation support.
• Confer with Section Managers and Division Directors to address their budgetary and federal funding requirements, and provide high-level customer service to all personnel.
• Reconcile annual spending plans for federal awards and state funds at the agency fund level.
• Prepare monthly and quarterly statistical reports on state and federal fund sources.
• Monitor funds, revenue, and cash balances to evaluate program longevity.
• Forecast fee fund revenues and expenditures to determine appropriate fee levels.
• Utilize financial systems (e.g., Tableau, Anaplan, AZ360) and other appropriate financial tools for budget and expenditure tracking/reporting.
• Collaborate with section managers and division directors to develop financial plans and prepare budgets.
• Prepare budget load and transfer documentation.
• Partner with senior budget analysts to provide high-level financial support to program staff.
• Collaborate with the business operations group to deliver reporting and advisory support regarding procurement budget availability.
• Manage and direct activities related to personnel support.
• Monitor and record all personnel expenditures related spending.
• Use the designated database to generate and review funding adjustments and various personnel-related records.
• Provide budget guidance to the business operations team.
• Develop and maintain team performance metrics in collaboration with team members.
• Manage written correspondence and maintain essential project documentation.
• Perform other duties as assigned (typically 5%–10%).

Benefits

• 10 paid holidays per year
• Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
• An incentivized commuter club and public transportation subsidy program
• We promote the importance of work/life balance by offering workplace flexibility
• We offer a variety of learning and career development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree