Administrative Services Officer

The University of Texas at Arlington Portal•Arlington, TX

3d•Onsite

About The Position

The Administrative Services Officer will plan and assist in the coordination and management of the business management, administrative and staff services of a college or large and complex department/area. Responsible for a variety of executive, budgetary, and administrative services including administration of a budget of considerable size, personnel matters and other activities essential to the operation of the college or department requiring independent decision making skills.

Requirements

Bachelor’s Degree
Three (3) years of office management and customer service experience.
Microsoft Office
ability to support office teams of over 20 employees and 18 student workers
excellent oral and written communication skills and customer service skills
solid computer skills with experience in using word processing spreadsheets and data base software.
Ability to work independently.
Strong verbal, follow up, persistence and interpersonal skills.
Strong examples of budget management or accounting experience.

Nice To Haves

Masters Degree
Five (5) years of experience in administration or business management including at least three (3) years at the Administrative Assistant level or equivalent.
Must have at least one (1) year of supervisory and budgeting experience.

Responsibilities

Office Management overall to include students and FT staff.
Responsible for coordination and managing the administrative operations of the department/area.
Oversees new or existing departmental processes and identifies sources of funds.
Assists in speech and report preparation in response to official inquiries.
Manages all Budgetary Reports
Student Service Fees Mav Advantage Reporting
Reconciliation of Changes
Student Employee Wage analysis
Budget monthly management reports
0 Based Budget Management year on year
EPM Training and budget input
Budget transfer management in all UTA systems.
Assist with processing financial transitions including PO management for all transactions.
Track all expenses for department spending with reviews every month with the Director.
Prepares analysis or reports as required for projects or and presents the information to managers and directors in the assigned department.
Prepares budgets and monitors expenditures for $1.5 million budget.
Conducts cost studies and manages grants such as the JLD Grant budget management.
Prepares statistical reports.
Additional Time Tracking support role for the center.
Provides coordination of negotiation, administration and termination of contracts and grants.
Maintains contact and liaison with other University offices or external agencies in connection with grant and research activities.
Overseas and coordinates special projects for the college or department/area to include any new office platforms and or technology contracts for the CDC .
Manage the TAPREQ process through 3 UTA departments for over 15 vendors every year.
Renew Yearly Software Contracts year on year for 15 platforms.
Manage contracts overall for payments and invoice management ongoing.
Manage the JLD grant in partnership with manager an the College Of Education and Financial Aid.
Supervises the office staff and responsible for the Development, direction and performance management of the administrative team.
Responsible for managing and supervising the JLD administrative and operational work and deliverables in conjunction with the strategic direction for the JLD from the Employee Relations team.
Puts in place and optimizes CDC office processes and procedures to ensure process effectiveness and compliance.
Performs other duties as assigned.