Administrative Office/Accounting Specialist

Casella Waste Systems, Inc.•Old Town, ME

About The Position

The Administrative Office/Accounting Specialist provides professional clerical, accounting and administrative support to the division by providing support to managers, employees, and customers, assisting in daily office needs, and managing the company’s general administrative activities. The incumbent supplies information to callers, maintains files, organizes and maintains schedules and appointments, and generates standard reports.

Requirements

High School Diploma or equivalent
0-2 years of administrative experience
Demonstrated ability to work as part of a team in a collaborative environment.
Outstanding relationship management skills, excellent listening, communication, customer service and problem solving sills are required.
Demonstrated proficiency with MS Office (Word, PowerPoint, Excel, and Outlook)
Proficiency in administrative and clerical procedures and systems are necessary.
Versatility, flexibility, and willingness to work changing priorities is expected.

Responsibilities

Manages daily office workflows such as mail, phone calls and customer inquiries.
Monitors office supplies,orders as needed to ensure adequate inventory.
General administrative and clerical functions including scanning, filing, faxing, and copying to support the Casella team.
Train and understand PC scale system and help cover scale operators during vacation or when needed
Establishes good rapport with clients, vendors, auditors, and company personnel to maintain strong relationships.
Coordinates the accounts payable, accounts receivable, and customer billing functions for the division by processing customer purchase orders and vouchers in accordance with division policies and procedures.
Performs filing of safety records, procedures, and employee personnel records to ensure data is organized and up to date.
Prepares reports and accounts entries by compiling documents to analyze accounting activities.
Assembles specific reports as requested by management or departments.
Communicates with vendors in a professional manner to collect invoices and processes information for accounts payable.
Composes and updates regular correspondence such as invitations and informative materials to ensure consistency throughout the division. (Riverfest, Open House, Sugar Shack activities)
Assists new hires with onboarding paperwork, benefits enrollment, and other necessary information pertaining to their employment.
Assists General Manager and Landfill Controller as needed with any other company task that becomes necessary.
Participates in training and other learning opportunities to expand knowledge of the company, products, sales and services and performs any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values.