Office Accounting Specialist I
About The Position
MEDTHERM is seeking an Office Accounting Specialist who will play a key role in supporting both the financial and administrative functions of a fast-paced aerospace manufacturing environment. This position is responsible for managing accounts payable and receivable, processing payroll through ADP, and maintaining accurate and compliant financial records. The ideal candidate is detail-oriented, highly organized, and able to collaborate cross-functionally with production, purchasing, and leadership to ensure accurate financial operations and documentation.
Requirements
- 3+ years of accounting or bookkeeping experience
- Experience processing payroll using ADP
Nice To Haves
- Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred
- Experience with accounting systems (PLEX or similar preferred)
- Manufacturing or aerospace experience is a plus
Responsibilities
- Review and process vendor invoices, ensuring accuracy against purchase orders and receiving documentation
- Enter invoices into ERP/accounting system (PLEX) with appropriate cost coding
- Prepare and issue vendor payments (check, ACH, credit card)
- Maintain vendor records, including W-9s and tax documentation
- Resolve vendor discrepancies and respond to inquiries
- Generate and distribute customer invoices
- Apply customer payments and reconcile accounts
- Monitor aging reports and follow up on past-due balances
- Communicate with customers regarding payment status and documentation
- Process payroll using ADP and maintain payroll records, including timekeeping, overtime, and deductions
- Coordinate benefits deductions and payroll updates
- Ensure compliance with federal, state, and company payroll regulations
- Partner with HR and leadership to resolve payroll-related inquiries
- Maintain organized financial records and assist with monthly reconciliations and reporting
- Reconcile company credit cards and employee expense reports
- Support preparation of financial reports for leadership review
- Maintain tax exemption certificates and compliance documentation
- Assist with audits by gathering and organizing financial records
- Support documentation related to purchase orders and cost tracking
- Ensure alignment with aerospace quality and traceability standards
- Assist with purchasing documentation and vendor setup
- Provide general administrative and financial support to management
- Maintain strict confidentiality of financial and payroll information
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
1-10 employees
