ACCOUNTING SPECIALIST I

Arizona Department of Administration•Phoenix, AZ

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking to fill the Accounting Specialist I position with our Arizona Correctional Industries (ACI) team. This position is responsible for preparing and reviewing invoice packets from vendors and institutions. Prepares month-end expense accruals, monthly and quarterly reports for management, including monthly reconciliations. Investigates and proposes solutions to problems with vendors and ACI Shop Supervisors. Processes invoices for payments in ACI systems, processes and updates vendor information in APP, researches and problem solves vendor phone calls, invoices, receivers, and purchase orders. For further information about the Arizona Correctional Industries, visit: https://aci.az.gov/

Requirements

Knowledge of: - Generally Accepted Accounting Principles - Terminology, policy, and procedures - Computers and applicable software, including Microsoft Office and Google - Various software, including financial systems, spreadsheets, ERP, and AFIS
Skill in: - Written and verbal/telephonic communications and etiquette - Organization, time, and project management
Ability to: - Lift/Carry approximately 5 lbs - Push/Pull approximately 5 lbs - Walk/Run approximately 1+ miles - Reconcile, compute, and examine data - Implement efficient office and workflow procedures - Relate effectively with peers, supervisors, vendors, and management - Work in a correctional environment with inmates - Abide by numerous ADCRR policies, procedures, Personnel Rules, State and Federal Laws
Employment is contingent on the selected applicant passing a background investigation and a drug test.
Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

Nice To Haves

Formal education in accounting basic principles, procedures, mathematics, and English with at least three (3) or more years of working experience in an office accounting environment dealing in high-volume paper flow

Responsibilities

Reviews invoices received from vendors and institutional business offices
Reviews invoices sent to private sector contract vendors
Inputs transfer claim packets into ACI's Enterprise Resource Planning (ERP) system and Arizona Financial Information System (AFIS), and generates management reports
Researches and resolves issues relating to the general ledger, institutional business offices, and private sector contract vendors
Researches, prepares, and analyzes financial data reports and prepares adjusting journal entries
Reviews and corrects transfer claim packets for accuracy
Attend mandatory trainings and staff meetings
Drives on State business
Performs other duties appropriate to the assignment

Benefits

Vacation and sick days with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
Exceptional retirement program
Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
An incentivized commuter club and public transportation subsidy program

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