Accounting Specialist - Treasurer's office

Weld County Government•Greeley, CO

1d•Onsite

About The Position

The Accounting Specialist is responsible for assigned Treasurer & Public Trustee accounting functions, including select banking, reconciliations, ACH/wire and check processing, tax distribution, balancing tills, and month and year end tasks. Performs duties requiring critical thinking, specialized terminology, some independent judgment, applying accounting principles to analyze financial information and prepare reports.

Requirements

Associate's Degree in Accounting.
3 years of work experience with an emphasis in bank reconciliation, general ledger management, and/or accounting fundamentals.
Knowledge of fundamental accounting concepts
Must be proficient in MS Excel
Ability to demonstrate proficiency in accounting practices and procedures
Ability to understand complex mathematical calculations and select a method or formula to resolve the problem
Handles confidential materials in accordance with company policies, legal requirements, and County Code
Ability to be an effective communicator, verbally and in writing
Ability to concentrate and prepare accurate information
Ability to establish priorities and meet deadlines
Practices safe work habits and supports a safe working environment
Solid knowledge of computer applications and ability to learn new applications as needed
Candidate must pass criminal background check prior to employment start date.
Pre-employment substance screening is required for this position.
This position is subject to a pre-employment drug screening.
Employment is contingent upon successfully passing the screening in accordance with Weld County policy.

Nice To Haves

Previous experience working with a public entity is desired.

Responsibilities

Participates with daily bank activity and reports to internal departments
Assists with creating/verifying assigned journal entries into Treasurer & Public Trustee system and imports files for multiple systems
Performs assigned duties related to gathering daily distribution of collected taxes and monthly disbursement to taxing authorities
Assists with researching and printing Treasurer and Motor Vehicle refund checks.
Participates in researching and initiating specific weekly investor redemption ACHs for Treasurer and Public Trustee
Assists with phones coverage, processing mail and other duties as assigned
Provides backup coverage for various accounting and reconciliation processes as needed to ensure continuity of office operations ensuring accuracy and completeness
Supports Accountant with various Treasurer & Public Trustee administrative, GL, and banking duties as assigned
Assists with audits by gathering, organizing, and providing select data to Accountant including correspondence to State of Colorado
Assists taxing authorities via phone calls or email with questions regarding disbursement activity
Assists with various tasks related to tax roll corrections, balancing tax sale, importing special assessments, tax roll processes, Public Trustee accounting, or other assigned tasks
May support gathering required data to prepare 1099 tax forms.
Stays informed of new laws and assists with inquiries from external departments and the public regarding Treasurer functions or County programs (e.g., Bright Futures)
Verifies assigned ledger accuracy and prepares adjusting journal entries as directed
Assists with reconciling specific asset, liability, and various bank accounts to support documentation
Supports and assists with balancing of assigned accounts to the Treasurer’s and Public Trustee Office general ledger in multiple systems
Assists with month end and year end processes and annual audit preparation as needed
Shares responsibility of maintaining and supporting assigned reporting and journal entries for unclaimed funds accounts for the Treasurer, Motor Vehicle, and Sheriff’s Office
Serves as a liaison for county departments to ensure accurate recording of daily, weekly, and monthly bank activity to include pulling various bank reports
Helps monitor and manage daily bank transactions, research and resolve pay exceptions
Creates assigned ACHs to taxing authorities
Shares responsibility of end of day balancing of office tills, preparing cash deposits, and uploading checks to the bank
Shares responsibility of creating and sending reissued checks from the unclaimed funds account