Administrative - Accounting Specialist

Johnstone Supply•Palmer Township, PA

2d•Onsite

About The Position

Johnstone Supply in Easton, PA is seeking a detail-oriented full-time Administrative – Accounting Specialist to ensure smooth operations. This role involves supporting accounting and administrative functions, managing overhead accounts payable, maintaining accurate vendor records, expense reports, and credit card statements. The specialist will also interact with internal teams and external partners, manage contracts and service agreements, oversee fleet-related details, and assist with executive projects. The position requires balancing multiple priorities, protecting sensitive information, supporting compliance, and refining processes for efficient business office operations. Johnstone Supply is a comprehensive provider of HVAC/R equipment, parts, and supplies, committed to supporting contractors with a friendly, fun, and team-oriented work environment that values employee contributions through bonuses, competitive pay, and benefits.

Requirements

2+ years of accounts payable experience or equivalent work experience
Proficiency in Microsoft Outlook, Excel, and Word
A strong work ethic with the ability to work independently and follow through
Excellent organizational and analytical abilities
Close attention to detail and accuracy
Clear verbal and written communication skills
Strong interpersonal skills and mathematical aptitude
Ability to manage multiple priorities while meeting deadlines
Comfort working both independently and within a team
Commitment to confidentiality and ethical decision-making
A customer-focused mindset that considers the best interest of the company
Ability to lift up to 25 pounds
Must be able to pass a background check
Must pass pre-employment drug testing

Responsibilities

Manage overhead accounts payable from start to finish, ensuring invoices are properly documented, approved, and paid
Ensure vendor records, expense reports, and credit card statements remain accurate and up to date
Stay connected with internal teams and outside partners
Manage contracts and service agreements
Oversee fleet-related details like registrations and insurance claims
Support executive projects as needed
Balance multiple priorities
Protect sensitive information
Support compliance efforts
Refine processes so the business office operates efficiently and without interruption