Administrative Medical Assistant

Ocean Health Initiatives • Lakewood Township, NJ

20d • $0 - $21

About The Position

The Administrative Medical Assistant is a tiered Patient Access Representative role at Ocean Health Initiatives that supports patient access, clinical operations, and the patient experience. The position performs Patient Liaison and Financial Screener responsibilities, including patient check-in, appointment scheduling, insurance verification, and support for established workflows. The role also provides hands-on clinical support, administrative assistance, and coordination with patients and the care team. Candidates must be able to commit to four 10-hour shifts.

Requirements

• High school diploma or equivalent.
• Basic Life Support for providers through the American Heart Association.
• Professional verbal and written communication skills.
• Proficiency in Microsoft Office 365.
• Ability to commit to four 10-hour shifts.

Nice To Haves

• One to two years of experience using an EMR system.

Responsibilities

• Perform Patient Liaison and Financial Screener duties, including patient check-in, appointment scheduling, and insurance verification.
• Escort patients to exam rooms, assign rooms in the EMR, collect medical, surgical, and social histories and vital signs, and document information in the EMR.
• Perform routine screenings, including depression, smoking status, and allergy checks, and collaborate with the care team.
• Assist providers during exams and procedures; perform diagnostic tests such as urinalysis, pregnancy tests, and vision and hearing tests; document findings and follow up on test results.
• Administer vaccines according to policy using two patient identifiers; provide vaccine information sheets and side-effect education; document vaccinations in the EMR and NJIIS Registry.
• Clean the refrigerator and freezer monthly, maintain cleaning and temperature logs, file prior-month logs, and send a copy of the temperature log to the RN by the fifth of each month.
• Follow infection-control policies and standard precautions, maintain clean and safe exam rooms, complete referral and prior-authorization forms, and conduct Environment of Care inspections.
• Maintain medical-device logs and assist with referrals, prior authorizations, scheduling and tracking specialty appointments, missed-appointment follow-up, patient inquiries, pending orders, and daily EMR tasks.
• Manage EMR bucket items and patient data documentation.
• Participate in staff development, orientation, and educational programs; assist with training new staff and maintain current CPR certification.
• Manage, stock, and maintain exam-room inventory and medical equipment; maintain inventory paperwork and records; clean and prepare equipment for sterilization.
• Use time-management skills to handle multiple tasks in a fast-paced environment.

Benefits

• Medical, dental, vision, and life insurance.
• Flexible Spending Accounts for medical and dependent care.
• Voluntary life insurance.
• 401(k) salary deferral and match.
• Paid time off.
• Paid holidays.
• Employee Assistance Program.
• Employee discounts.
• Employee referral program.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED