Administrative Manager

Latino Legends

1d • Remote

About The Position

Latino Legends is recruiting an Administrative Manager for a rapidly expanding US-based construction firm operating in major metropolitan markets in Texas and Arizona, including Houston, Dallas/Fort Worth, and Phoenix. The firm handles residential turns, rehabs, and service work for institutional real estate partners, as well as commercial and private build projects. The role is remote and intended for talent located in Latin America.

The Administrative Manager leads end-to-end administrative operations and supervises a remote Construction Administrative Assistant team and Job Dispatcher. This is a working-manager position: alongside mentoring the team, the manager personally handles core workflows such as job setup, change orders, billing, documentation, client communications, compliance records, and leadership reporting. The role requires autonomy and experience in construction, property management, or the trades.

This is a full-time independent contractor position, scheduled for 40 hours per week, Monday through Friday, 7:00 AM to 4:00 PM Central Time. Occasional availability outside those hours may be required. Salary is $3,500–$4,500 USD per month, with the final rate depending on experience; base payments are made bi-weekly via Gusto. Paid time off is provided for specified US holidays and certain half days.

Requirements

• At least 3 years of experience in administrative management or operational supervision.
• Native or near-native English proficiency, written and spoken; a phone screening and written evaluation are required during selection.
• Full fluency in Spanish.
• Working knowledge of US construction documentation, including work orders, subcontracts, change orders, purchase orders, lien waivers, client portal billing, and job dispatching.
• Strong verbal communication skills and comfort handling client calls, status briefings, and conflict resolution.
• Advanced Google Workspace proficiency, including Admin Console, Sheets, Docs, and Calendar.
• Familiarity with construction platforms such as JobTread or equivalents such as Procore or Buildertrend.
• Familiarity with CompanyCam, Microsoft Office, and Gusto.
• A fully equipped home office located in Latin America, high-speed internet, a dedicated quiet workspace for confidential calls, reliable backup connectivity, and a dependable computer.

Nice To Haves

• Experience overseeing remote teams in construction, trades, or property management.
• Experience as the lead operations or administrative manager for a US contractor.
• Direct experience managing contractor agreements, insurance compliance, and worker classifications.
• Hands-on experience with institutional investor portals and construction lien processes.

Responsibilities

• Supervise, mentor, and evaluate the Construction Administrative Assistant team and Job Dispatcher.
• Distribute and balance workloads across regional markets and Project Managers, adjusting coverage as project volumes change.
• Set performance standards, lead regular check-ins, provide performance coaching, and partner with the VP of Operations on talent strategy.
• Lead recruiting, interviewing, and onboarding for new members of the remote administration team.
• Build and maintain job files in JobTread, tracking scopes, budgets, timelines, and client data.
• Process change orders, purchase orders, lien waivers, and billing submissions through client portals.
• Communicate directly with clients, property managers, and homeowners by phone and email about job progress, scheduling, and documentation.
• Support direct reports during capacity surges or planned absences.
• Oversee full-cycle onboarding and offboarding for staff and contractors, including system provisioning, Gusto setup, documentation, and equipment tracking.
• Maintain personnel records, contractor agreements, worker classifications, and policy sign-offs.
• Manage corporate compliance files, including contractor licenses, certificates of insurance, vendor agreements, W-9s, and renewal schedules across states.
• Support accounts receivable and accounts payable workflows by verifying billing accuracy, following up on collections, and tracking weekly AR logs.
• Deliver regular analytical reports to senior leadership on job margins, pending change orders, cash receivables, and team output.
• Write and maintain administrative Standard Operating Procedures and audit work output for quality control.
• Administer Google Workspace Admin, JobTread, CompanyCam, and Gusto.
• Identify operational bottlenecks and implement scalable workflow improvements.

Benefits

• Paid time off for Independence Day (July 4th), Thanksgiving Day, Christmas Day, and New Year's Day.
• Half days off the day before Thanksgiving, Christmas, and New Year's Day.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed