Administrative Manager

Careers in Aviation•Camarillo, CA

26d•Onsite

About The Position

The Administrative Manager oversees the company’s administrative department and supports the site leader/President with administrative operations, employee management, HR-related matters, and supply management. The role supervises and trains administrative staff; coordinates communications, workflow, and scheduling; maintains budget records; establishes and improves office procedures; and ensures administrative processes and records are accurate, confidential, and compliant with relevant regulations. The position is based at the PDR facility in Camarillo, California. It involves office work as well as coordinating facilities and equipment maintenance. The role requires operating office machines and equipment, and may involve duties supporting other departments, personnel, or projects as assigned. The stated salary is $75,000.

Requirements

High school diploma.
At least 7 years of related experience in office administration, bookkeeping, or a related field is preferred.
Strong ability to organize and plan work while adhering to deadlines.
High attention to detail and ability to maintain confidentiality.
Excellent communication and interpersonal skills, including handling sensitive situations with tact, professionalism, and diplomacy.
Ability to read, write, and understand English and follow verbal and written instructions.
Ability to multitask.
Thorough knowledge of modern office practices and procedures.
Ability to type accurately and quickly.
Ability to maintain good working relationships with coworkers and project a positive image to the public.
Ability to work without supervision.
Ability to adapt to rapidly changing circumstances and priorities.
Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint.
Ability to exercise sound judgment and communicate issues effectively and accurately to the President.
Ability to operate office machines and equipment and troubleshoot equipment problems.
Ability to comply with applicable safety rules and FAA regulations.

Nice To Haves

Associate of Science degree in Administration.

Responsibilities

Support the site leader/President with hiring, scheduling, training, and performance evaluations.
Maintain the company’s budget performance spreadsheet.
Coordinate communications, workflow, and scheduling.
Coordinate the development of office policies and procedures to improve workflow and compliance.
Supervise administrative records, processes, and procedures for business activity workflow.
Manage administrative assistant(s).
Coordinate facilities and equipment maintenance.
Ensure compliance with relevant regulations.
Protect the confidentiality and accuracy of sensitive information, company records, and financial documents.
Manage incoming phone calls, emails, and parent company correspondence related to administrative activities.
Maintain and organize digital and physical files, records, and documents for access and retrieval.
Prepare reports, presentations, and spreadsheets by compiling data and formatting information professionally.
Coordinate office supply orders and manage inventory levels.
Manage data entry, bookkeeping, and expense tracking, including recording financial transactions and reconciling reports.
Liaise with vendors, internal staff, and corporate staff to relay information, schedule appointments, and support business operations.
Schedule and process employee leave requests and bi-weekly payroll.
Assist with on-site personnel actions.
Participate in and support safety initiatives, safe work practices, and compliance.
Immediately report hazards, unsafe work practices, and accidents or injuries; follow safety rules, FAA regulations, PPE compliance, and equipment operation requirements.
Perform other duties as assigned to support other departments, personnel, or projects.