Administrative Management Specialist

Booz Allen Hamilton • Usa, MD

2d

About The Position

Booz Allen is seeking a highly organized, detail-oriented Administrative Management Specialist to support a U.S. Cyber Command (USCYBERCOM) office. The role provides executive-level administrative support, knowledge management, and organizational coordination to senior military and civilian leadership. It focuses on improving administrative workflows, information accessibility, collaboration, operational efficiency, and leadership decision-making through modern knowledge management practices and emerging technologies, including government-approved artificial intelligence (AI) and generative AI tools.

The specialist will develop and maintain administrative processes, digital information management systems, and knowledge-sharing practices. The position manages executive correspondence, organizational communications, meeting coordination, suspense tracking, workflow management, and leadership briefings and reports. It also supports the collection, organization, analysis, and dissemination of information so leaders have timely access to accurate and relevant material.

The specialist will identify ways to use AI-enabled tools for document preparation, information summarization, action-item tracking, reporting, and knowledge management. The role also collaborates with technical teams and organizational stakeholders to support AI-assisted solutions, digital collaboration platforms, and automated workflows. The position requires an active TS/SCI clearance and willingness to take a polygraph exam, and may require travel up to 25% of the time.

Requirements

• At least 3 years of experience providing executive administrative support, knowledge management, or organizational information management services.
• Experience supporting senior U.S. military or DoD civilian leadership in a joint, operational, or headquarters environment.
• Experience managing executive correspondence, organizational communications, suspense tracking, workflow management, and electronic records.
• Experience using Microsoft Office 365 applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Knowledge of information management principles, digital collaboration tools, and administrative process improvement.
• Ability to independently manage competing priorities, meet deadlines, and maintain accuracy and attention to detail.
• Ability to interact professionally with senior military and civilian leadership.
• Ability to travel up to 25% of the time.
• Active TS/SCI clearance and willingness to take a polygraph exam.
• High school diploma or GED.

Nice To Haves

• Experience supporting USCYBERCOM, a Combatant Command, Joint Staff, or another DoD headquarters organization.
• Experience with the Defense Travel System (DTS).
• Experience administering Microsoft SharePoint sites, Teams workspaces, or enterprise knowledge management platforms.
• Experience with government-approved generative AI tools, Microsoft Copilot, or other AI-enabled enterprise productivity applications.
• Experience using Power Automate, Power BI, or similar tools to improve administrative workflows and reporting.
• Knowledge of AI-assisted document management, information retrieval, workflow automation, and organizational knowledge-sharing.
• Excellent written and verbal communication skills.
• Associate degree.

Responsibilities

• Provide executive-level administrative support, knowledge management, and organizational coordination to senior military and civilian leadership.
• Develop, implement, and maintain administrative processes, digital information management systems, and knowledge-sharing practices.
• Manage executive correspondence, organizational communications, meeting coordination, suspense tracking, workflow management, and preparation of leadership briefings and reports.
• Facilitate the collection, organization, analysis, and dissemination of information to provide leadership with timely access to accurate and relevant information.
• Leverage government-approved AI and generative AI capabilities to modernize administrative functions, streamline workflows, enhance knowledge retrieval, and improve productivity.
• Identify opportunities to use AI-enabled tools for document preparation, information summarization, action-item tracking, reporting, and knowledge management.
• Collaborate with technical teams and organizational stakeholders to support AI-assisted solutions, digital collaboration platforms, and automated workflows.

Benefits

• Health, life, disability, financial, and retirement benefits.
• Paid leave.
• Professional development.
• Tuition assistance.
• Work-life programs.
• Dependent care.
• Recognition awards program for exceptional performance and demonstration of company values.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED