Administrative Specialist II - (Equipment & Fleet Management)

City of Dallas

2d•$24 - $28

About The Position

The Administrative Specialist II performs intermediate to advanced administrative support or technical program assistance for a variety of functions, divisions, or departments. The role supports accounting, procurement, contract development, budgeting, accounts payable and receivable, budget analysis, program coordination, records management, reporting, communications, training, customer service, and inventory monitoring. Some positions may require a valid driver's license and a good driving record.

Requirements

High school diploma or GED.
Four years of administrative support experience involving two or more listed areas: accounts payable/receivable; invoice reconciliation and payment; correspondence or publication preparation; procurement; budget analysis or preparation; contract administration; policy or procedure development; records management or report writing; or financial management.
Knowledge of office practices and administrative procedures.
Knowledge of customer service techniques for resolving problems and issues.
Ability to investigate, collect, and analyze information for accuracy, consistency, and conformity with established policies.
Ability to coordinate, lead, and train others.
Ability to interpret rules, regulations, policies, and procedures.
Effective verbal and written communication skills.
Ability to establish and maintain strong working relationships.
Some positions may require a valid driver's license and good driving record.

Responsibilities

Perform advanced administrative functions and assist with accounting, procurement, contract development, budgeting, accounts payable and receivable, and budget analysis, preparation, and spending recommendations.
Support the planning and execution of department programs; develop, coordinate, and maintain record-keeping and filing systems; handle petty cash and perform general accounting duties.
Prepare, interpret, and disseminate information about agency programs and procedures.
Coordinate and facilitate meetings, conferences, and seminars, and assist with coordinating work and projects between department units.
Compile and analyze data, make calculations, prepare reports, support administrative staff with data and information, and run monthly division reports to monitor performance measures.
Assist with preparing presentations for administrative hearings.
Research, compose, design, and edit publications, including brochures, forms, and manuals, and support document, marketing, and departmental publishing.
Assist in developing and implementing training materials; train subordinate administrative staff; and monitor the accuracy and currency of licenses, certifications, and physical paperwork.
Respond to inquiries about rules, regulations, policies, and procedures; provide customer service; monitor department inventory; and ensure required essentials are procured.
Perform other work as needed or assigned.